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Appendix C

Articulation & Transfer
Institutional Information Guide
Q and A Policy Clarification Statements

Contents/Completion of Transfer Module

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1. When did the certification of Transfer Module (TM) completion begin, and for which students?

Students entering institutions that had approved TM's in the Fall, 1991, were the first students for whom certification was required. Sending institutions that were able to certify other students who had entered their colleges earlier also were strongly encouraged to do so.

2. Does completion of an A.A./A.S. degree ensure completion of the TM?

Yes

3. What is the minimum grade acceptable for completion of the TM?

Students with an earned A.A./A.S. degree, an overall GPA of 2.0 or better, and a passing grade (A, B, C, or D) in each course included in the TM, will have met the requirements of the TM of the receiving institution.

Students without an A.A. /A.S. degree who have completed the TM with grades of D or better in each course (as certified by the sending institution) will be considered to have met the TM requirements of the receiving institution.

4. What is the minimum grade acceptable for the A.A./A.S. degree to transfer?

Students who have an earned A.A./A.S. degree with an overall GPA of 2.0 or better for all previous college level courses will receive transfer credit for all college level courses which they have passed (A, B, C, or D). (See Appendix D.)

5. If a student completes the A.A. or A.S. degree and subsequently completes additional coursework above and beyond the A.A. or A.S. degree at the same institution or at another institution, are those subsequent courses acceptable for transfer credit at the D grade level or must the grade be C or better?

According to the Ohio Articulation and Transfer Policy, a grade of D or better is required for the additional courses taken above and beyond those required for the A.A. or A.S. degree. (See Appendix D.)

6. Can transfer credit be used to satisfy TM requirements?

Yes. The certifying institution should allow all accepted credit from regionally accredited institutions to be used to satisfy TM requirements.

7. Can nontraditional credit be used to satisfy TM requirements?

Yes. If the certifying institution grants nontraditional credit, or if it accepts it for transfer students, and if its equivalent is found in the TM, then it may be used to satisfy TM requirements.

8. Assume that the receiving institution does not award credit for CLEP - General Examinations or other nontraditional credit (CLEP - Major Field Examinations, credit by examination, military service courses, experiential learning, etc.) or has more stringent requirements for awarding such credit than the sending institution. In such cases, is the receiving institution required to accept course credit from the sending institution which has been awarded to the student based on CLEP - General Examinations or other nontraditional credit (CLEP - Major Field Examinations, credit by examination, military service courses, experiential learning, etc.)?

Yes. In all cases credit must be awarded by the receiving institution toward a course which is equivalent in content at the receiving institution. Even if there are no equivalent courses at the receiving institution, transfer credit must be awarded. This credit must be entered on the student record and it must apply to degree requirements, at least, toward free electives.

9. If external or nontraditional credit is used to satisfy the TM, is it necessary that this be communicated to receiving institutions?

No

10. If external or nontraditional credit is included in the TM and the receiving institution's policy for "native" students precludes acceptance of such credit, must the receiving institution accept the credit for the incoming transfer students?

Yes

11. The Ohio Articulation and Transfer Policy requires that all college-level courses successfully completed at regionally accredited institutions be accepted and awarded transfer credit. Does the sending or receiving institution determine which courses are college-level?

The sending institution must make this determination on the basis of three institution standards:

  1. the course is not remedial or developmental;
  2. the course carries one or more credit hours; and
  3. the course hours are eligible to count toward graduation at the sending institution.

12. Can courses for which "forgiveness" has been applied be included in the TM and how would this affect GPA?

Yes. The policies of the sending institution will determine the "forgiveness" policy in effect and the computation of the GPA.

13. Does an institution have the authority to require a student to repeat a course?

Institutions can require students to repeat a course only if it is for a specific major or minor degree program and it is also required of native students.

14. Assume that the receiving institution requires native students to obtain a grade of C or better in selected courses in the major field or field of concentration. In such cases, is the receiving institution required to utilize courses toward the major field or field of concentration in which grades of D were obtained?

No. The transfer student may be treated in like manner to the native student. As always, the receiving institution may be more lenient and utilize courses with grades of D toward such requirements, but this is not required by the Ohio Articulation and Transfer Policy. Although the courses graded D may, in this case, not be applicable to the major field or field of concentration requirements, they must be transferred and they must be given credit, at least, as free electives. Furthermore, if the courses were part of the sending institution's Transfer Module, credit must be given as part of the receiving institution's Transfer Module.

15. Does admission to the institution guarantee admission into the major or minor?

No. This decision is a separate consideration and the same requirements that apply to native students also apply to transfer students.

16. How does an institution change its TM?

In accordance with the schedule established by the council, changes in an institution's TM must be submitted for approval by the Faculty Subcommittee, the Articulation and Transfer Council, and the Chancellor of the Ohio Board of Regents.

17. What happens to a student's TM requirements when the institution's TM changes?

Each institution's policy regarding the "catalog year" principle for degree requirement changes will also apply to TM requirement changes. Generally, changes will be applicable to new students entering the institution after the changes have been published, but students enrolled prior to that time will follow an earlier TM version.

18. Is there a time limit regarding how recently a TM must be completed and acceptable?

None has been specified. Most institutions have their own requirements regarding the time limit for the use of credits in fulfillment of degree requirements, and it is expected that the same requirements will apply to the completion of the TM.