Report the freshman and sophomore level courses that are matched to an Ohio Articulation Number (OAN) as part of the Ohio Transfer Assurance Guide (TAG) process. Courses to be included in this reporting should encompass those courses active in your catalog for a given term regardless of whether the courses were actually offered. A complete list of OAN’s for each TAG may be found within the Ohio Articulation Number (OAN) Verification Table. Submission of these course equivalencies conforms with HB 95.
Only those OAN mappings approved by an Regents convened faculty panel should be submitted in the AN file as of summer of 2006 reporting.
The OAN courses are based upon semester hours. This should be considered for the assignment of an institution's quarter hour courses to OANs. For example, if two quarter hour courses are equivalent to an OAN, they should be reported in the same record line.
At the beginning of an academic year collection cycle, institutions may submit an entire academic years worth of data within the appropriate submission windows. Data for a particular term must be submitted at least one full term in advance (see schedule below). Though all of the windows for an academic year begin at the same time, there will be staggered end dates to insure that pertinent data is submitted in a timely fashion. The year and term of the submission is taken from the header record.
Please note that a semester institution should submit at least three file submissions per academic year with each separate file representing a single term. Four files would be expected from an institution on a quarter hour calendar.
Academic Year 2005-2006 Reporting Edit Windows
Academic Year 2006-2007 Reporting Edit Windows
The HEI Course Identifiers reported in the AN file should correspond to the Course Identifiers already reported in the Course Inventory (CI) file submission with the exception of new HEI Course Identifiers which will be reported in the CI for the first time a term after they are initially reported in the AN.
| Field Names | Field Attributes and Procedures | Data Format |
|---|---|---|
| Ohio Articulation Number | Select the appropriate Ohio Articulation Number (OAN) from the Ohio Articulation Number (OAN) Verification Table. | Alphanumeric 6 characters Columns 1-6 Left Justify |
| HEI Course Identifier 1 | Enter the HEI Course Identifier of this course as reported in the Course Inventory (CI) file submission. This is the identifier for the first course in the sequence that meets the OAN definition. | Alphanumeric 12 characters Columns 7-18 Left justify |
| TRANSCRIPT Department Abbreviation 1 | Enter the TRANSCRIPT Course Department Abbreviation as it appears on an official transcript. For example, ACCT. This is the identifier for the first course in the sequence that meets the OAN definition. | Alphanumeric 10 characters Columns 19-28 Left justify |
| TRANSCRIPT Course Number 1 | Enter the TRANSCRIPT Course Number as it appears on an official transcript. For example, 101. This is the identifier for the first course in the sequence that meets the OAN definition. | Alphanumeric 10 characters Columns 29-38 Left justify |
| HEI Course Identifier 2 | Enter the HEI Course Identifier of this course as reported in the Course Inventory (CI) file submission. This is the identifier for the second course in the sequence that meets the OAN definition. This course must be taken with the first course to meet the criteria of the OAN. If the first course satisfies the requirements of the OAN by itself, do not report the second course. | Alphanumeric 12 characters Columns 39-50 Left justify |
| TRANSCRIPT Department Abbreviation 2 | Enter the TRANSCRIPT Course Department Abbreviation as it appears on an official transcript. For example, ACCT. This is the identifier for the second course in the sequence that meets the OAN definition. This course must be taken with the first course to meet the criteria of the OAN. If the first course satisfies the requirements of the OAN by itself, do not report the second course. | Alphanumeric 10 characters Columns 51-60 Left justify |
| TRANSCRIPT Course Number 2 | Enter the TRANSCRIPT Course Number as it appears on an official transcript Course Number. For example, 101. This is the identifier for the second course in the sequence that meets the OAN definition. This course must be taken with the first course to meet the criteria of the OAN. If the first course satisfies the requirements of the OAN by itself, do not report the second course. | Alphanumeric 10 characters Columns 61-70 Left justify |
| HEI Course Identifier 3 | Enter the HEI Course Identifier of this course as reported in the Course Inventory (CI) file submission. This is the identifier for the third course in the sequence that meets the OAN definition. This course must be taken with the first and second courses to meet the criteria of the OAN. If the first and second courses as a group satisfy the requirements of the OAN, do not report the third course. | Alphanumeric 12 characters Columns 71-82 Left justify |
| TRANSCRIPT Department Abbreviation 3 | Enter the TRANSCRIPT Course Department Abbreviation as it appears on an official transcript. For example, ACCT. This is the identifier for the third course in the sequence that meets the OAN definition. This course must be taken with the first and second courses to meet the criteria of the OAN. If the first and second courses as a group satisfy the requirements of the OAN, do not report the third course. | Alphanumeric 10 characters Columns 83-92 Left justify |
| TRANSCRIPT Course Number 3 | Enter the TRANSCRIPT Course Number as it appears on an official transcript. For example, 101. This is the identifier for the third course in the sequence that meets the OAN definition. This course must be taken with the first and second courses to meet the criteria of the OAN. If the first and second courses as a group satisfy the requirements of the OAN, do not report the third course. | Alphanumeric 10 characters Columns 93-102 Left justify |
| HEI Course Identifier 4 | Enter the HEI Course Identifier of this course as reported in the Course Inventory (CI) file submission. This is the identifier for the fourth course in the sequence that meets the OAN definition. This course must be taken with the first, second and third courses to meet the criteria of the OAN. If the first, second and third courses as a group satisfy the requirements of the OAN, do not report the fourth course. | Alphanumeric 12 characters Columns 103-114 Left justify |
| TRANSCRIPT Department Abbreviation 4 | Enter the TRANSCRIPT Course Department Abbreviation as it appears on an official transcript. For example, ACCT. This is the identifier for the fourth course in the sequence that meets the OAN definition. This course must be taken with the first, second and third courses to meet the criteria of the OAN. If the first, second and third courses as a group satisfy the requirements of the OAN, do not report the fourth course. | Alphanumeric 10 characters Columns 115-124 Left justify |
| TRANSCRIPT Course Number 4 | Enter the TRANSCRIPT Course Number as it appears on an official transcript. For example, 101. This is the identifier for the fourth course in the sequence that meets the OAN definition. This course must be taken with the first, second and third courses to meet the criteria of the OAN. If the first, second and third courses as a group satisfy the requirements of the OAN, do not report the fourth course. | Alphanumeric 10 characters Columns 125-134 Left justify |
| HEI Course Identifier 5 | Enter the HEI Course Identifier of this course as reported in the Course Inventory (CI) file submission. This is the identifier for the fifth course in the sequence that meets the OAN definition. This course must be taken with the first, second, third and fourth courses to meet the criteria of the OAN. If the first, second, third and fourth courses as a group satisfy the requirements of the OAN, do not report the fifth course. | Alphanumeric 12 characters Columns 135-146 Left justify |
| TRANSCRIPT Department Abbreviation 5 | Enter the TRANSCRIPT Course Department Abbreviation as it appears on an official transcript. For example, ACCT. This is the identifier for the fifth course in the sequence that meets the OAN definition. This course must be taken with the first, second, third and fourth courses to meet the criteria of the OAN. If the first, second, third and fourth courses as a group satisfy the requirements of the OAN, do not report the fifth course. | Alphanumeric 10 characters Columns 147-156 Left justify |
| TRANSCRIPT Course Number 5 | Enter the TRANSCRIPT Course Number as it appears on an official transcript. For example, 101. This is the identifier for the fifth course in the sequence that meets the OAN definition. This course must be taken with the first, second, third and fourth courses to meet the criteria of the OAN. If the first, second, third and fourth courses as a group satisfy the requirements of the OAN, do not report the fifth course. | Alphanumeric 10 characters Columns 157-166 Left justify |
| Delete Switch | Enter Y if the course is to be deleted from the inventory. Otherwise, enter N. | Alphabetic 1 character Column 167 |
| HEI Course Identifier 6 | Enter the HEI Course Identifier of this course as reported in the Course Inventory (CI) file submission. This is the identifier for the sixth course in the sequence that meets the OAN definition. This course must be taken with the first through fifth courses to meet the criteria of the OAN. If the first through fifth courses as a group satisfy the requirements of the OAN, do not report the sixth course. | Alphanumeric 12 characters Columns 168-179 Left justify |
| TRANSCRIPT Department Abbreviation 6 | Enter the TRANSCRIPT Course Department Abbreviation as it appears on an official transcript. For example, ACCT. This is the identifier for the sixth course in the sequence that meets the OAN definition. This course must be taken with the first through fifth courses to meet the criteria of the OAN. If the first through fifth courses as a group satisfy the requirements of the OAN, do not report the sixth course. | Alphanumeric 10 characters Columns 180-189 Left justify |
| TRANSCRIPT Course Number 6 | Enter the TRANSCRIPT Course Number as it appears on an official transcript. For example, 101. This is the identifier for the sixth course in the sequence that meets the OAN definition. This course must be taken with the first through fifth courses to meet the criteria of the OAN. If the first through fifth courses as a group satisfy the requirements of the OAN, do not report the sixth course. | Alphanumeric 10 characters Columns 190-199 Left justify |
| HEI Course Identifier 7 | Enter the HEI Course Identifier of this course as reported in the Course Inventory (CI) file submission. This is the identifier for the seventh course in the sequence that meets the OAN definition. This course must be taken with the first through sixth courses to meet the criteria of the OAN. If the first through sixth courses as a group satisfy the requirements of the OAN, do not report the seventh course. | Alphanumeric 12 characters Columns 200-211 Left justify |
| TRANSCRIPT Department Abbreviation 7 | Enter the TRANSCRIPT Course Department Abbreviation as it appears on an official transcript. For example, ACCT. This is the identifier for the seventh course in the sequence that meets the OAN definition. This course must be taken with the first through sixth courses to meet the criteria of the OAN. If the first through sixth courses as a group satisfy the requirements of the OAN, do not report the seventh course. | Alphanumeric 10 characters Columns 212-221 Left justify |
| TRANSCRIPT Course Number 7 | Enter the TRANSCRIPT Course Number as it appears on an official transcript. For example, 101. This is the identifier for the seventh course in the sequence that meets the OAN definition. This course must be taken with the first through sixth courses to meet the criteria of the OAN. If the first through sixth courses as a group satisfy the requirements of the OAN, do not report the seventh course. | Alphanumeric 10 characters Columns 222-231 Left justify |
| HEI Course Identifier 8 | Enter the HEI Course Identifier of this course as reported in the Course Inventory (CI) file submission. This is the identifier for the eighth course in the sequence that meets the OAN definition. This course must be taken with the first through seventh courses to meet the criteria of the OAN. If the first through seventh courses as a group satisfy the requirements of the OAN, do not report the eigth course. | Alphanumeric 12 characters Columns 232-243 Left justify |
| TRANSCRIPT Department Abbreviation 8 | Enter the TRANSCRIPT Course Department Abbreviation as it appears on an official transcript. For example, ACCT. This is the identifier for the eighth course in the sequence that meets the OAN definition. This course must be taken with the first through seventh courses to meet the criteria of the OAN. If the first through seventh courses as a group satisfy the requirements of the OAN, do not report the eighth course. | Alphanumeric 10 characters Columns 244-253 Left justify |
| TRANSCRIPT Course Number 8 | Enter the TRANSCRIPT Course Number as it appears on an official transcript. For example, 101. This is the identifier for the eighth course in the sequence that meets the OAN definition. This course must be taken with the first through eighth courses to meet the criteria of the OAN. If the first through eighth courses as a group satisfy the requirements of the OAN, do not report the eighth course. | Alphanumeric 10 characters Columns 254-263 Left justify |
| HEI Course Identifier 9 | Enter the HEI Course Identifier of this course as reported in the Course Inventory (CI) file submission. This is the identifier for the ninth course in the sequence that meets the OAN definition. This course must be taken with the first through eighth courses to meet the criteria of the OAN. If the first through eighth courses as a group satisfy the requirements of the OAN, do not report the ninth course. | Alphanumeric 12 characters Columns 264-275 Left justify |
| TRANSCRIPT Department Abbreviation 9 | Enter the TRANSCRIPT Course Department Abbreviation as it appears on an official transcript. For example, ACCT. This is the identifier for the ninth course in the sequence that meets the OAN definition. This course must be taken with the first through eighth courses to meet the criteria of the OAN. If the first through eighth courses as a group satisfy the requirements of the OAN, do not report the ninth course. | Alphanumeric 10 characters Columns 276-285 Left justify |
| TRANSCRIPT Course Number 9 | Enter the TRANSCRIPT Course Number as it appears on an official transcript. For example, 101. This is the identifier for the ninth course in the sequence that meets the OAN definition. This course must be taken with the first through eighth courses to meet the criteria of the OAN. If the first through eighth courses as a group satisfy the requirements of the OAN, do not report the ninth course. | Alphanumeric 10 characters Columns 286-295 Left justify |
| HEI Course Identifier 10 | Enter the HEI Course Identifier of this course as reported in the Course Inventory (CI) file submission. This is the identifier for the tenth course in the sequence that meets the OAN definition. This course must be taken with the first through ninth courses to meet the criteria of the OAN. If the first through ninth courses as a group satisfy the requirements of the OAN, do not report the tenth course. | Alphanumeric 12 characters Columns 296-307 Left justify |
| TRANSCRIPT Department Abbreviation 10 | Enter the TRANSCRIPT Course Department Abbreviation as it appears on an official transcript. For example, ACCT. This is the identifier for the tenth course in the sequence that meets the OAN definition. This course must be taken with the first through ninth courses to meet the criteria of the OAN. If the first through ninth courses as a group satisfy the requirements of the OAN, do not report the tenth course. | Alphanumeric 10 characters Columns 308-317 Left justify |
| TRANSCRIPT Course Number 10 | Enter the TRANSCRIPT Course Number as it appears on an official transcript. For example, 101. This is the identifier for the tenth course in the sequence that meets the OAN definition. This course must be taken with the first through ninth courses to meet the criteria of the OAN. If the first through ninth courses as a group satisfy the requirements of the OAN, do not report the tenth course. | Alphanumeric 10 characters Columns 318-327 Left justify |
Example – 3 course sequence at a quarter school (Chem 1, 2, 3). These courses in the sequence map to two OANs. Map the first two coures to the first OAN. Map the last two courses to the second OAN (Chem 1 and 2 to one OAN, Chem 2 and 3 to the second OAN).