OHIO BOARD OF REGENTS

HEI Enrollment Data Submissions

Extended Baccalaureate Students (ES) File
For Fiscal Year 2002 Processing
Revised May 7, 2001

File Description

The Extended Baccalaureate Students (ES) file identifies students in baccalaureate programs who will take less than or more than four years to graduate from a program. Students identified in the Extended Baccalaureate Students (ES) file should have received a baccalaureate degree in a subject code in the Degree/Certificate Earned (DC) file that fails to uniquely identify a baccalaureate program that does not have a four calendar year expectation. Students identified in the Extended Baccalaureate Students (ES) file should have been enrolled in some type of campus-specific program or subprogram track that is clearly understood to last for a period of time other than four years. Such programs may be compressed baccalaureate programs with intensive coursework or have requirements such internships, co-operative work experiences, or study abroad. Students who took greater than four years because they changed majors, needed to complete remedial work, needed to complete prerequisite work, or other such circumstances should not be included in the Extended Baccalaureate Students (ES) file. Students taking less than four years because of transfer credit or any credit not earned at the degree granting institution should not be included in the Extended Baccalaureate Students (ES) file.

*Note: On July 1 the Extended Baccalaureate Students (ES) file will be renamed the Extended Students (ES) file and will be used to collect information about students in both baccalaureate programs and associate degree programs requiring something other than 2 years for the associate degree program or 4 years for the baccalaureate degree. The specifications for the Extended Students (ES) file can be viewed at Extended Students (ES) file.

Submission Schedule

The Extended Baccalaureate Students (ES) file must be submitted by June 1, 2000 for FY 2000.

Relationship to Other File Submissions

The Extended Baccalaureate Students (ES) file is submitted following loading of the Degree/Certificate Earned (DC) file and the Extended Baccalaureate Programs (EP) file. Students identified in the Extended Baccalaureate Students (ES) file must first be identified in the Degree/Certificate Earned (DC) file as having received a baccalaureate degree (Degree Level 05). Subject Codes used to describe programs in the Extended Baccalaureate Programs (EP) file also should not be included in the Extended Baccalaureate Students (ES) file.

Data Fields

Field Names	Field Attributes and Procedures	Data Format
Student Identifier	Enter the federally assigned Social Security Number (SSN) whenever possible. If the SSN is unavailable, enter another identifier which uniquely relates to this student. Note that the student identifier should be consistent with data previously submitted to HEI.	Numeric 9 characters Columns 1-9
Subject Code	Enter the subject code of the baccalaureate program that the student is enrolled in.	Numeric 6 characters Columns 10-15
Expected Time to Completion	Enter the number of years in hundredths expected to complete the baccalaureate program.	Numeric 3 characters Columns 16-18
Number of Credit Hours for Program Completion	Enter the number of credit hours required to earn the degree.	Numeric 3 characters Columns 19-21
Reason Student is Expected to Take Longer than 4 Years to Graduate.	Enter a narrative description describing why the student in this program is expected to take longer than four years to complete the baccalaureate. Note that the description should be limited to the experience of the student in the program and should describe reasons germane to the program.	Alphanumeric 50 characters Columns 22-71
Delete Switch	Enter Y if the record is to be deleted from the database. Otherwise, enter N.	Alphabetic 1 character Column 72

Definitions and Descriptions of Data Fields

Expected Time to Completion: The amount of time expected to complete the degree completion should correspond to the time advertised in the Course Bulletin. For the purposes of this file submission, the time to completion must exceed four years. Time to degree completion must be expressed in hundredths. For example if a degree program at a school on a quarter calendar is expected to take four years and one quarter, the data reporter would report "425" as the field value.

Expected Hours to Degree Completion: The number of hours the students was expected to take at the institution to complete the baccalaureate degree.

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http://regents.ohio.gov/hei/success/esfile.html
Last updated May 7, 2001