OHIO BOARD OF REGENTS

Edit and Load Specifications

Preliminary Headcount (PH) File

Revised October 5, 2005

Error Code	Edit Message Text (Text that appears in primary edit results)	Business Logic (The rules that triggered the error.)	Programming Logic (Detailed and technical explanation of the conditions that triggered the error)
001	The Campus Code is not in the Institution/Campus Codes table.	Same as programming logic.	If Campus code does not exist in the Campus Code column of the Institution/Campus Code Verification table, or the Campus code is SSCC or CYCC
013	The Delete Switch is not Y or N.	Same as programming logic.	If the Delete Switch is not Y or N
035	There are non-blank characters beyond the allotted record length for this file	Same as programming logic.	If there are non-blank characters beyond the allotted record length for this file
040	The Campus Code in the input record does not correspond to the login Institution Code.	Same as programming logic.	If the Campus code is in the Institution/Campus Code verification table and does not relate to the Institution Code in the current login
442	There is already a record in the database for this campus, year and term.	Same as programming logic.	If Delete Switch is N and there is a row in the Preliminary Enrollment table that matches this Campus and Year, and the submission does not have a record matching this Campus with a delete switch of Y
831	There is a record that matches this Campus and Delete Switch.	Same as programming logic.	If there is a matching record for this Campus and Delete Switch in this submission file
833	15th Day Headcount is greater than or equal to 65,000.	Same as programming logic.	If the 15th Day Headcount is greater than or equal to 65,000
834	Preliminary Headcount Delete Switch is Y, but there is not a corresponding row in the Preliminary Headcount table to be deleted.	Same as programming logic.	If the Preliminary Headcount Delete Switch is Y and there is no corresponding row in the Preliminary Headcount table for this campus and year
B37	*** Warning B37: The headcount for this campus has changed more than 5 percent from the same term last year.	Same as programming logic.

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Last updated October 5, 2005