2002 HEI Users Conference

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Session Descriptions The Ohio State University - Fisher College of Business Thursday, March 28, 2002

New Users HEI Orientation and Training (1.0)    Time: 9:00am - 11:00am Description: This session is intended to provide new campus data reporters an overview of the Higher Education Information System. HEI staff will explore the HEI web page, provide step by step instructions on the file submission process, demonstrate select HEI reports and queries. AGENDA I. Brief history of HEI II. Exploration of the HEI home page III. Tutorial of the HEI data submission process IV. Policies Regarding Access to and Dissemination of HEI Restricted Data V. Live Demonstration of some HEI Queries: Course Inventory (CI) Finalize End of Term Data Anomalies Query Status Student Enrollment (SN) Using HEI data in Excel Mobility Tracking Course Enrollment (CN) Facilities Queries VI. Hands-on Query Exercise Presenter 1:  Michael Long Title:  HEI Analyst Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail:  mlong@regents.state.oh.us  Presenter 2:  Stephanie McCann, Ph.D. Title:  Assistant Director, HEI Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail:  smccann@regents.state.oh.us  Return to Agenda Registration Form     Training for NEW Financial Aid    Data Reporters (1.1)    Time: 9:00am - 11:00am Description: This session is intended to provide new financial aid campus data reporters an overview of the Higher Education Information System. HEI staff will explore the HEI web page, provide step by step instructions on the file submission process, demonstrate select HEI reports and queries. AGENDA I. Brief history of HEI II. Exploration of the HEI home page III. Tutorial of the HEI/SGS data submission process IV. Policies Regarding Access to and Dissemination of HEI Restricted Data V. Live Demonstration of some HEI/SGS Reports and Queries: Presenter 1:  Alan Jefferson Title:  HEI Analyst, Web Manager Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail:  ajeffers@regents.state.oh.us  Presenter 2:  Sarina Wilks Title:  SGS / HEI Analyst Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail:  swilks@regents.state.oh.us    Return to Agenda Registration Form    Help Session: AICUO/Proprietary/HEI    enrollment data reporting collaboration (1.2)    Time: 9:00am - 10:00am Description: Independent and private, and proprietary colleges and universities will submit a limited about of student demographic and degree/certification data to the Board of Regents via HEI. This session will review the reporting requirements, file layouts, key deadlines, and file submission process. HEI staff will be available to answer questions and provide feedback. Presenter:  Harold Horton Title:  Director, HEI Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail:  hhorton@regents.state.oh.us    Return to Agenda Registration Form      Help Session: Tech Prep Coordinators data reporting collaboration (1.3)    Time: 9:00am - 10:00am Description: Tech Prep Coordinators from Ohio's Tech prep consortia will now submit information of Tech Prep students to the Board of Regents via HEI. This session will review the reporting requirements, file layouts, key deadlines, and file submission process. HEI staff will be available to answer questions and provide feedback. Presenter 1:  Harold Horton Title:  Director, HEI Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail:  hhorton@regents.state.oh.us  Presenter 2:  Jay Johnson Title:  Assistant Director, HEI Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail:  jjohnson@regents.state.oh.us    Return to Agenda Registration Form     Enrollment Audit and Financial Aid Audit   Update (2.0)    Time: 10:00am - 11:00am Description: Regents staff will review the Enrollment Audit process, provide updates, discuss major findings over the past year, and provide an overview of the financial aid automated process. A campus staff person will discuss planning, organizing, and preparing materials for the enrollment audit. Presenter: Beverly Farmer Title: Enrollment Audit Coordinator Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail: bfarmer@regents.state.oh.us  Presenter: Fran Meyer Title: Senior Associate Registrar Institution: University of Cncinnati Phone Number: (513) 556-5194 FAX Number: (513) 556-8000 E-mail: frances.meyer@uc.edu Return to Agenda Registration Form   Converting spreadsheet (Excel) files into   ASCII (2.1)    Time: 10:00am - 11:00am Description: Many users receive HEI Submission Files from the I.T. Department in a Spreadsheet (excel) or Delimited (Text) file format to verify data. This session is designed to help the End User convert those files into the ASCII data files, that OBOR requires for online submission, using Microsoft Access and Excel.  Presenter 1:  Jeff Koppe Title:  HEI Programmer Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail:  jkoppe@regents.state.oh.us  Return to Agenda Registration Form   OLN / HEI data reporting collaboration (2.2)    Time: 10:00am - 11:00am Description: OLN (Ohio Learning Network) Catalog Coordinators will utilize HEI to report distance learning course information. This session will review the reporting requirements, file layouts, key deadlines, and file submission process. HEI staff will be available to answer questions and provide feedback. Presenter 1:  Chris Doll Title:  Analyst, HEI Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail:  cdoll@regents.state.oh.us  Presenter 2:  Harold Horton Title:  Director, HEI Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail:  hhorton@regents.state.oh.us  Return to Agenda Registration Form     Overview of enhancements to HEI Queries (2.3)    Time: 10:00am - 11:00am Description:  In this session, Regents staff will provide an introduction and demonstration for some of the HEI query tools and give participants an opportunity for hands on exploration. Presenter:   Regents staff  Institution: Ohio Board of Regents Phone Number: (614) 466-6000   Return to Agenda Registration Form   Using the Cohort Tracking (CT) file to    Supplement your Graduation Rate Survey (3.0)    Time: 11:10am - 12:10pm Description:  The staff at Regents in consultation with college and university representatives created the Cohort Tracking (CT) file to allow colleges and universities to amend their transfer-out rates in the IPEDS Graduation Rate Survey. The amended transfer-out rates include students who did not complete a degree at the home institution, but later enrolled at a public college or university in Ohio. This session will focus on the findings at Ohio University. Presenter :  Dr. Michael Williford Title:  Director, Institutional Research Institution:  Ohio University Phone Number: (740) 593-1059 E-mail:  michael.williford@ohiou.edu    Return to Agenda Registration Form   Performance Report Update (3.1)   Time: 11:10am - 12:10pm Description:  Update on Performance Report plans for 2002. Presenter:  Robert Sheehan, Ph.D. Title:  Associate Vice Chancellor  for Performance Reporting and Analysis Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail:  rsheehan@regents.state.oh.us  Return to Agenda Registration Form   Understanding Resource Analysis and Instructional Subsidy: How does the data you supply affect these processes? (3.2)   Time: 11:10am - 12:10pm Description: Over $2.4B are distributed each year to the 38 colleges and universities throught the instructional subsidy formula. The basis for the distribution and institution's share depends upon the data submitted in all the data areas. This session provides an overview of what data elements contribute to Resource Analysis and Instructional Subsidy calculations. Presenter: Jay Johnson Title: Assistant Director, HEI Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail: jjohnson@regents.state.oh.us Presenter: Andy Lechler Title: Senior Analyst, HEI Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail: alechler@regents.state.oh.us Return to Agenda Registration Form   Introduction to the IPEDS Peer Analysis System (3.3)   Time: 11:10am - 12:10pm Description: The IPEDS Peer Analysis System is a web-based facility on the NCES web site that campus personnel can use to generate comparative reports and download "early release" data from recent IPEDS data collections. The session will provide an introduction to the system including demonstrations of report generation and data downloading. Presenter: Chris Doll Title: Analyst, HEI Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail: cdoll@regents.state.oh.us Return to Agenda Registration Form     Lunch (4.0)   Time: 12:00pm - 12:50pm Description: Lunch is provided to all participants.   Return to Agenda Registration Form   Enrollment Area Open Discussions (5.0)   Time: 1:00pm - 2:30pm Description: Regents Enrollment Data Area staff will provide updates and be available to answer questions Presenter: Jay Johnson Title: Assistant Director, HEI Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail: jjohnson@regents.state.oh.us Return to Agenda Registration Form Help Session: AICUO/Proprietary/HEI    enrollment data reporting collaboration (5.1)    Time: 1:00pm - 2:00pm Description: Independent and private, and proprietary colleges and universities will submit a limited about of student demographic and degree/certification data to the Board of Regents via HEI. This session will review the reporting requirements, file layouts, key deadlines, and file submission process. HEI staff will be available to answer questions and provide feedback. Presenter:  Harold Horton Title:  Director, HEI Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail:  hhorton@regents.state.oh.us    Return to Agenda Registration Form      Financial Area Open Discussions (5.2)    Time: 1:00pm - 2:10pm Description: Regents Financial Data Area staff will provide updates and be available to answer questions Presenter 1: Michael Long   Title:  Analyst, HEI Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail:  mlong@regents.state.oh.us  Presenter 2: Chris Doll   Title:  Analyst, HEI  Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail:  cdoll@regents.state.oh.us    Return to Agenda Registration Form   Financial Aid Area Open Discussions (5.3)    Time: 1:00pm - 2:10pm Description: Regents Financial Aid Data Area staff will provide updates and be available to answer questions Presenter 1: Charles Shahid  Title:  Program Administrator, SGS Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail:  cshahid@regents.state.oh.us  Presenter 2: Sarina Wilks  Title:  Administrative Assistant, SGS Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail:  cdoll@regents.state.oh.us  Return to Agenda Registration Form HEI Technical Issues (5.4)    Time: 1:00pm - 2:10pm Description: A brief discussion of some of the technical issues involved in the creation of HEI web based applications. HEI programmers and DBA's will discuss strategies for creating web based queries and reports. Presenter 1:  Eric Burke Title:  Senior Programmer, HEI Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail:  eburke@regents.state.oh.us  Presenter 2:  Guy Thibodeau Title:  Director, IT Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail:  gthibodeau@regents.state.oh.us  Return to Agenda Registration Form   Liaisons Only Open Discussion (6.0)    Time: 2:10pm - 3:10pm Opportunity for Liaisons only to share HEI issues related to security, access, personnel, file processing, responsibilities, etc…  Presenter:  Harold Horton Title:  Director, HEI Institution: Ohio Board of Regents Phone Number: (614) 466-6000 FAX Number: (614) 466-5866 E-mail:  hhorton@regents.state.oh.us  Return to Agenda Registration Form