OHIO BOARD OF REGENTS

 Aggregated Enrollment (AE) File

• What if the eighth or 22nd day of the term occurs on a day when the institution's offices are closed, such as on weekends or holidays?

Course Inventory (CI) File

• Chris Doll Memo Re: Update in Course Inventory, May 4, 1999
• Chris Doll Memo Re: English Subject Codes, March 31, 1999
• Jay Johnson Memo Re: Clarification of Course Inventory (CI) File, June 2, 1998

Cross Registration (XR) File

• Harold Horton Memo Re: Reporting of Consortial MPH Progam in NE Ohio August 21, 2000
• Harold Horton Memo Re: Changes to Reporting Cross Registration Activity August 21, 2000
• Harold Horton Memo Re: Reporting of Cross Registration Activity, May 10, 1999
• Matt Filipic Memo Re: Cross Registration Interim Solution (XR) File, March 31, 1998

Degree/Certificate Earned (DC) File

• What Credit Hours to Degree should be reported in the Degree/Certificate Earned (DC) file for professional level medical students?

 
• Why does the Degree/Certificate Earned (DC) file appear as not submitted in the HEI File Dependency and

Submission Status color chart?

Flexibly Scheduled Course Sections (FS) List

• Matt Filipic Memo Re: Flexibly Scheduled Course Sections Reporting Guidelines, June 23, 1998

High School of Graduation (HG) File

• What code do we use for students who graduated from a foreign high school?
   
• What kinds of edits will be in place for the high school codes?
   
• Should we report both active and inactive schools?
   

Off-campus Course Sections (OC) List

• If a course holds its "lecture" off campus, but holds "labs" on campus, how would the course be labeled?

Student Enrollment (SN) File

• Jay Johnson Memo Re: Definition of Doctoral and Master's Students, June 9, 1999
• Matt Filipic Memo Re: Fees Paid in HEI, March 13, 1998

Student Entrance (SE) File

• When are the term and year fields collected and how are they reported on your campuses?

Tech Prep (TP) List

• When should a student stop being labeled Tech Prep?

• What is the census date for a short-term flexibly scheduled course?

General Questions

• Jay Johnson Memo Re: New Submission Schedule for SE, GE, AC, and SN Files; Summary Edits For Enrollment Files, March 23, 1998

 
• What does it mean when an edit shows that the Record Count field does not equal the number of data records submitted?

 
• Jay Johnson Memo Re: Enrollment Clarifications, Modifications, New Files and Reminders, January 14, 2000

 
• What if the census date is on a holiday?

• Harold Horton/Jay Johnson Memo Re: Changes and Updates to Enrollment Data Files:  Autumn 2000
   
• Are all developmental courses funded at the GS II level regardless of subject matter?

Return to Enrollment Files

http://regents.ohio.gov/hei/datasubdoc/raq/enrollraq.html
Last updated August 27, 2002