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OHIO BOARD OF REGENTS |
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The Distance Learning Course Offerings (DO) file will be used by the Ohio Learning Network (OLN) catalogue coordinators to identify courses in the OhioLearns! on-line course catalogue that will be offered via distance learning for the prospective term. Distance Learning is broadly described as the process of extending the majority (70% percent or greater for inclusion on OhioLearns!) of learning or delivering instructional resource-sharing opportunities to locations away from the classroom site using video, audio, computer, multimedia communications or some combination of these with other traditional delivery methods.
Courses described in the Distance Learning Course Offerings (DO) file submission should be those that are offered to students regardless of the institution of enrollment, as well as those distance education courses restricted to students enrolled at the institution.
The Distance Learning Course Offerings (DO) file should be submitted before the beginning of each term. The submission of this file is dependent upon the completion of the academic calendar table for your institution for the year and term of the course offerings. This is done by the academic calendar administrator for your institution (public institutions; private institutions).
Courses for degree credit described in the Distance Learning Course Offerings (DO) file submission should be reported in the Course Inventory (CI) submission at the end of the term.
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Field Names |
Field Attributes and Procedures |
Data Format |
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Enter the permanent identifier which distinguishes the course from all others offered by the institution. This identifier should resemble those used on transcripts and/or catalogs. If the course is used for degree credit the course identifier must match a course identifier reported in the Course Inventory (CI) file for the same year and term. |
Alphanumeric | |
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Enter the 4 digit year in which the course will be offered. |
Numeric | |
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Enter the term in which the course will be offered. |
Alphabetic | |
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Enter a code from Subject Codes to describe the subject matter of the course. |
Numeric | |
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Enter a code from Subject Codes to describe the subject matter of the course. If there is no other subject code to describe the course leave the field blank. |
Numeric | |
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Enter a code from Subject Codes to describe the subject matter of the course. If there is no other subject code to describe the course leave the field blank. |
Numeric | |
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Enter “Y” if the course serves undergraduate programs. Otherwise, enter “N.” Note that a single course can support multiple course types. |
Alphabetic | |
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Enter “Y” if the course serves graduate programs. Otherwise, enter “N.” Note that a single course can support multiple course types. |
Alphabetic | |
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Enter “Y” if the course serves certificate programs. Otherwise, enter “N.” Note that a single course can support multiple course types. |
Alphabetic | |
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Enter “Y” if the course serves continuing education students. Otherwise, enter “N.” Note that a single course can support multiple course types. |
Alphabetic | |
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Enter “Y” if the course is a noncredit course. Otherwise, enter “N.” Note that a single course can support multiple course types. (Noncredit courses do not need to be reported in the Course Inventory (CI) submission submitted at the end of the term.) |
Alphabetic | |
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Enter “Y” if the course
serves another type of program. Otherwise, enter
“N.” |
Alphabetic | |
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Enter the lowest credit hour value assigned to the course, expressed in tenths. |
Numeric | |
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Enter the highest credit hour value assigned to the course, expressed in tenths. |
Numeric | |
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Enter the title of the course. |
Alphanumeric | |
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Enter the specific words or groups of words that you wish a catalog user to find. Separate words or groups of words with a comma. |
Alphanumeric | |
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List the prerequisites for the course. Separate words or a group of words with a comma. |
Alphabetic | |
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Enter the web address where students can learn more about the course. Do not enter “http://” |
Alphanumeric | |
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Enter “Q” if the course
is offered on a quarter calendar, “S” for semesters and “O” for
other. |
Alphabetic | |
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Enter “Y” if this
Course Identifier is no longer offered via Distance Learning, and should
therefore not be displayed on the OLN Course Catalog. Otherwise, enter
“N.” |
Alphabetic | |
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Enter “Y” if the record is to be deleted from the database. Otherwise, enter “N.” |
Alphabetic | |
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Enter a description
that describes the content of the course and the instruction that the
student will receive. |
Alphanumeric
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Enter any comments
related to the course in this field. |
Alphanumeric
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Data reporters have two options with this file submission. They can pad out the fields to include the appropriate number of characters (example: if the URL has only 28 characters, it would need to be padded out to 100 characters). The second option is to enter a tilde (~) between each field to delimit the fields (example: courseid~term~year~firstsubjectcode~secondsubjectcode). Once a tilde has been used in a record as the field delimiter, it must be used to delimit all following fields of the record.
Subject Code: The subject code is an optional field used to describe the content of the course. Users can enter up to 3 subject codes to describe a course. The first subject code for this course identifier must match the subject code reported for this course identifier in the HEI Course Inventory (CI) file.
Low or High Credit Value: Enter the credit hour value assigned to the course and express the credit value in tenths. For example, if a course has a variable credit value ranging from three to six hours, enter 030 in Low Credit Value and 060 in High Credit Value. A course with a fixed credit hour value will have identical entries in Low Credit Value and High Credit Value. For example, a three-credit hour course should show 030 in both the Low Credit Value and High Credit Value fields.
Keywords for Searching: Enter words or phrases that users can use to find the course in the OLN catalog. Separate words or a group of words with a comma. Note that the field is an optional one.
Prerequisites: If the course is listed in the OLN catalog any prerequisite requirements should be listed here. If there are none, type "No"
Transition URL: The transition URL field contains the web address of the OLN transitional web page. Data entered into this field should follow standard web address format, as in “www.xxxx.xxx/xxxx.” Do not enter “http://” as the first part of the URL. Note a URL should be entered here if the course description can be used to describe all section offerings of this course. If each section of this course offering will have its own URL to describe its content, then report each section's URL in the Transition URL field value in the Distance Learning Course Sections (DS) file submission and leave this field blank. If you are using the "Transition Pages on the Fly" feature, leave this field blank.
Course Description: After entering the text for the course description data reporters must enter a tilde (~) to separate the text of the course description from the text of the course comments if they are using the tilde delimited method.
Course Comments: This is a field for containing internal notes. It is never seen by catalog users. If you are using the fixed width method this field must be included, even if there are no comments. It would contain 50 blank spaces.
File Header Record
The first record of each file is a header record formatted as described in http://regents.ohio.gov/hei/datasubdoc/general/fileheader.html
The File Identifier to be used for this file is DO.
The Year is the current calendar year.
The Term is "NA".
View Edit and Load Specifications
http://regents.ohio.gov/hei/datasubdoc/oln/production/dofile.html
Last updated April 27, 2004
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