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M E M O R A N D U M
To: Fall Preliminary Headcount Data Reporters
cc: HEI Liaisons
From: Harold Horton, Director of HEI
Date: September 6, 2000
Re: Fall 2000 Preliminary Headcount Data
For many years at this time, we have collected fall term Preliminary Headcount data from each state-assisted college and university in Ohio. This information is reported to the members of the Ohio Board of Regents in October, and generally the data are widely reported by the media.
Beginning with the 2000-2001 academic year, we will collect these data in HEI through the Preliminary Headcount (PH) file. A detailed description of the PH file including submission guidelines and deadlines can be viewed at: http://regents.ohio.gov/hei/datasubdoc/enrollment/production/phfile.html
To facilitate the reporting of these data in HEI, we have created a data entry screen that will allow authorized PH data reporters to key enter data and create a file that can then be directly submitted to HEI. In addition, the preliminary headcount data that was submitted for your institution last year will appear on the Data Entry screen.
A tutorial that explains how to use the Data Entry Screens at: http://regents.ohio.gov/hei/datasubdoc/general/data_entry_tutorial.pdf
As an alternative to the HEI data entry screen, PH data reporters can
create ASCII text files on their own systems and submit the PH data through
the HEI Data Input Site. Please note, however, that you will not be able
to access your preliminary headcount data from last year if you choose
this method of data submission. A complete file layout for the PH file
is available in PH file submissions document referenced above.
In order to submit PH files in HEI, you must have an HEI account and password. Please contact your campus HEI liaison to receive HEI account authorization. If you do not know who your liaison is, please refer to: http://hei.regents.state.oh.us/cgi-pub/hotlink?$people_page?@PAGE=%22liaison%22
After you receive authorization, you can access the Data Entry Portal
at https://hei.regents.state.oh.us/cgi/hei_data_entry_portal.
If you have any questions, please contact Mary Martin at mmartin@regents.state.oh.us
or at 614-728-8860.
Thanks.
To: Fall Preliminary Headcount Data Reporters
From: Harold Horton, Director of Information Systems
Date: September 15, 1999
Subject: Preliminary Headcount for Fall 1999
cc:
HEI Liaisons, Fiscal Officers
For many years at this time, we have collected fall term Preliminary Headcount data from each state-assisted college and university in Ohio. This information is reported to the members of the Ohio Board of Regents in October, and generally the data are widely reported by the media.
Following this long practice, I am writing to request that you send your 1999 fall term Preliminary Headcount data within 3 days after your 15th calendar day of fall classes to Mary Martin at mmartin@regents.state.oh.us. As you prepare your data, please use the following four guidelines in order to maintain consistency with past reporting:
1) The headcount data are to reflect students enrolled in degree-credit courses of instruction only;
2) The headcount data are to be unduplicated;
3) The headcount data are to reflect all enrollments as of the end of business on the 15th calendar day of fall classes;
4) The headcount data are to be reported by campus.
In reporting your data for fall 1999, please indicate if the data may be considered final. Further, any additional information that may be of value for the proper interpretation of your data is welcome. If possible, it would be especially helpful for us to have an explanation of significant enrollment changes (say, +/- 5%) to help us explain the data to the Board and the media.
For your reference, 1998 fall term final headcount data are located on the web at http://regents.ohio.gov/hei/98hdct.pdf. If you have any other questions or concerns, please contact Mary Martin at (614) 728-8860.
Thank you for your cooperation.
| M E M O R A N D U M
To: Fall Preliminary Headcount Data Reporters Cc: HEI Liaisons From: Harold Horton, Director of HEI Date: September 7, 2001 Re: Fall 2001 Preliminary Headcount Data For many years at this time, we have collected fall term Preliminary Headcount data from each state-assisted college and university in Ohio. This information is reported to the members of the Ohio Board of Regents in October, and generally the data are widely reported by the media. These data should be reported via HEI through the Preliminary Headcount
(PH) data entry screen within five days after the 15th day of the start
of fall term. A detailed description of submission guidelines and deadlines
for the PH file can be viewed at:
Authorized users can access the Preliminary Headcount Data Entry Portal at https://hei.regents.state.oh.us/cgi/hei_data_entry_portal. Please note that the preliminary headcount data that was submitted for your institution last year will appear on the Data Entry screen. As an alternative to the HEI data entry screen, PH data reporters can create ASCII text files on their own systems and submit the PH data through the HEI Data Input Site. Please note, however, that you will not be able to access your preliminary headcount data from last year if you choose this method of data submission. A complete file layout for the PH file is available in PH file submissions document referenced above. If you have any questions, please contact Chris Doll at cdoll@regents.state.oh.us. Thanks. |
| To: Preliminary Headcount (PH) Data Reporters From: Harold Horton, Director of HEI, Ohio Board of Regents Chris Doll, HEI Analyst, Ohio Board of Regents Date: November 1, 2001 Re: 2001 Campus Preliminary Headcount Information Cc: HEI Liaisons Rich Petrick, Vice Chancellor for Finance, Ohio Board of Regents The Autumn 2001 Preliminary Headcount report can be accessed at http://regents.ohio.gov/hei/reports/headcountreport.html. These figures are collected annually by the Board of Regents and presented at the October Board meeting. The Autumn 2001 data indicate that there were 432,816 enrollments in Ohio's public four-year and two-year campuses, an increase of 3.4% over Autumn 2000. Please be aware that these figures represent unduplicated headcounts on a campus by campus basis. If you have any questions or comments, please contact Chris Doll at cdoll@regents.state.oh.us or at (614) 728-8858.
M E M O R A N D U M
For many years at this time, we have collected fall term Preliminary Headcount data from each state-assisted college and university in Ohio . This information is reported to the members of the Ohio Board of Regents in October, and generally the data are widely reported by the media. These data should be reported via HEI through the Preliminary Headcount (PH) data entry screen within five days after the 15th day of the start of fall term. A detailed description of submission guidelines and deadlines for the PH file can be viewed at: http://regents.ohio.gov/hei/datasubdoc/enrollment/production/phfile.html . Authorized users can access the Preliminary Headcount Data Entry Portal at https://app.regents.state.oh.us/cgi/hei_data_entry_portal . Please note that the preliminary headcount data that was submitted for your institution last year will appear on the Data Entry screen. If the 2005 fall headcount reflects a positive or negative five percent change from the 2004 fall headcount, an explanation must be included in the appropriate field. As an alternative to the HEI data entry screen, PH data reporters can create ASCII text files on their own systems and submit the PH data through the HEI Data Input Site. Please note, however, that you will not be able to access your preliminary headcount data from last year if you choose this method of data submission. A complete file layout for the PH file is available in PH file submissions document referenced above. If you have any questions, please contact the HEI Enrollment Team at hei-enrollment@regents.state.oh.us, or by calling (614) 466-5045. |
Return to PH File Questions Page
http://regents.ohio.gov/hei/datasubdoc/memos/phmemos.html
Last updated September 10, 2002