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Subject:
HEI Freshmen Remedial Enrollment(FE)File Clarification
Date:
Tue, 16 May 2000 15:26:03 -0400
From:
Chris Doll <cdoll@regents.State.OH.US>
Organization:
Ohio Board of Regents
To:
fe_reporters@hei.regents.State.OH.US
CC:
liaisons@hei.regents.State.OH.US,
"citc4yr@regents.state.oh.us" <citc4yr@regents.State.OH.US>, Jay
Johnson <jjohnson@regents.State.OH.US>, Harold
Horton <hhorton@regents.State.OH.US>,
Rob Sheehan <rsheehan@regents.State.OH.US>
Freshmen Remedial Enrollment Reporters,
There has been some confusion recently about the scope of high schools
that should be included in the counts in the Freshmen Remedial Enrollment
(FE) file. We recently added language to the file description at
http://regents.ohio.gov/hei/datasubdoc/enrollment/production/fefile.html
to indicate that only counts students from Ohio public high schools should
be included. Private schools or Joint Vocational Schools should not be
included in the counts.
Please let me know if you have any other questions. I can reached at cdoll@regents.state.oh.us or at 614-728-8858.
Thanks.
Chris
M E M O R A N D U M
To: HEI Liaisons
Remediation
Report Contacts
From: Harold Horton, Director of Information Services
Rob Sheehan, Director
of HEI
Date: April 11, 2000
Re: Opening of Freshmen Remedial Enrollment (FE) File
Cc: HEI Advisory Committee
Four Year Campus Information
and Technology Officers
Last autumn we announced our intention to produce the Annual Remediation Report out of HEI. In years past the Regents have contracted with personnel from Ohio State to both collect the data for the report and to produce it. Beginning with the 1998-99 report those functions will now be conducted through HEI.
At http://regents.ohio.gov/hei/datasubdoc/enrollment/production/fefile.html, we have placed a data submission document based on the data request that was annually sent to your campus by staff at Ohio State. Please note that this is not a new Regents file submission. It is a legislatively mandated campus file submission that has gone on for 20 years and is just now coming into the HEI system, rather than to Ohio State. The file layout for this file is almost identical to the files submitted to OSU for the past 20 years. We will begin collecting these data in HEI from May 1- June 1 and intend to produce an electronic version of the Remediation Report this summer as well as develop an interactive query tool that users can use to access these data. Both the report and the query will be will be accessible through the HEI website at http://regents.ohio.gov/hei/index.html Please note that while we are collecting the data for 1998-99 now in the spring, we intend to collect data for future academic years in the late fall or early winter.
For more information about constructing files properly for submission
to HEI please go to
http://regents.ohio.gov/hei/datasubdoc/general/geninfo.html.
For more information about converting Microsoft Excel files into text format,
please see the document at http://regents.ohio.gov/hei/datasubdoc/general/Excel_ASCII.html.
We are extremely appreciative of your efforts in helping us to collect these data. Should you have any questions, please contact Chris Doll at (614) 728-8858 or at cdoll@regents.state.oh.us
Thank you for your cooperation.
To: Remediation Study Contacts
HEI Liaisons
Course
Inventory (CI) Data Reporters
From: Rob Sheehan, Director Higher Education Information,
Ohio Board of Regents
Date: November 19, 1999
Re: Remediation Study for 1998-99
Cc: Rich Petrick, Vice Chancellor for Finance, Ohio Board of Regents
Harold Horton, Director Information Systems and Research, Ohio Board
of Regents
Marlene Rushay, Associate for Academic Planning Policies, Ohio Board
of Regents
Chris Doll, Analyst, Ohio Board of Regents
We have received a number of questions recently about the 1998-99 remediation
report detailing enrollments in remedial English and mathematics for recent
high school graduates. The Regents have been mandated to produce this report
for the past 20 years. In the past, the Board of Regents coordinated data
collection and report writing for this report with officials from Ohio
State University. Beginning with the 1998-99 report, those functions will
now be moved to the Higher Education Information (HEI) system developed
by the Board of Regents
(http://regents.ohio.gov/hei/index.html).
In previous years you received a request from Ohio State University
asking for remedial enrollments of freshmen students in English and mathematics
based on a list of courses identified as remedial provided by Ohio State
University. We intend to capture the same type of data in HEI, in
relation to courses that your campus is routinely describing to us as remedial
English and mathematics in its Course Inventory (CI) file. For at least
the 1998-99 and 1999-2000 freshmen remediation students, the HEI report
will be an aggregate report almost identical to the report that has been
produced by your campus for the past 20 years. We will be asking for the
1998-99 data on freshmen remediation students from April 1-May 15. Detailed
file specifications are available at <http://regents.ohio.gov/hei/datasubdoc/enrollment/production/fefile.html>.
We will be communicating with you shortly to ensure that a data reporter
contact is identified for this file. During the month of December 1999,
you are asked to review the documentation contained on the detailed file
specifications and communicate with us directly if there are
any areas of ambiguity or concern. We believe that by making this file
almost identical to the files of the previous 20 years that little or no
re-programming will be necessary on your campus. We appreciate your work
in continuing this long standing report and will finalize the file specification
January 1, 2000.
If you have any questions about the process of submitting data for the remediation report, please contact Chris Doll at 614-728-8858 or at cdoll@regents.state.oh.us.
Thank you for your consideration and cooperation.
To: HEI Freshmen Remedial Enrollment (FE) File
Data Reporters
HEI Liaisons
From: Harold Horton, Director of HEI
Chris Doll, HEI Analyst
Date: February 21, 2001
Re: College and University Remedial Course Enrollments in Mathematics and English
Cc: HEI Advisory Committee Members
Rich Petrick, Vice
Chancellor for Finance
For over 20 years the Ohio Board of Regents contracted with The Ohio State University to publish the state mandated College and University Remedial Course Enrollments in Mathematics and English. The report provides information back to school districts about the numbers and percentages of their students that enrolled in remedial English courses and remedial mathematics courses during the academic year at Ohio's public colleges and universities.
Beginning with the 1998-99 version, the Regents' will be producing the
report through its Higher Education Information (HEI) system. The data
for the report were taken from the Freshmen Remedial Enrollment (FE)
(http://regents.ohio.gov/hei/datasubdoc/enrollment/production/fefile.html)
file submission. In future years we will be using HEI unit record data
to prepare the report. A draft of the report is available in electronic
format as PDF files, suitable for viewing with Adobe Acrobat Reader and
as Excel XLS files for use with Microsoft Excel. It can be viewed at the
following address:
http://hei.regents.state.oh.us/cgi-test-pub/site_map?name=rem_rep&jsflag=yes
We have provided a summary of major changes to the report below for
you to keep in mind when comparing these reports to previous publications.
Please forward any questions or comments to Chris Doll at cdoll@regents.state.oh.us
by March 9, 2001. The 1998-1999 College and University Remedial Course
Enrollments in Mathematics and English will be placed
on the HEI home page for public access in early March 2001.
In making the transition from production at Ohio State to production
through HEI we made the following changes to the report:
1. Consistent
with other reports produced by the Board of Regents,
campuses are
arranged according to the following campus types:
University Main
Campuses, University Branch Campuses,
Community Colleges,
State Community Colleges, and Technical
Colleges. Previous
reports were consolidated Community Colleges
and State Community
Colleges into one category labeled
"Community Colleges"
2. Individual
high schools are identified in the report.
3. A new series
of reports are included focusing on enrollments at a
campus by school
district by high school.
4. Data about
enrollments by students from Vocational School
Districts were
not collected for 1998-99. Those data will be
collected in
subsequent years.
5. Information
about expected percentages was eliminated from this
report
http://regents.ohio.gov/hei/datasubdoc/memos/fememos.html
Last updated February 26, 2001