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M E M O R A N D U M
To: HEI Liaisons and Enrollment Data Reporters
From: Harold Horton, Director, HEI
Jay Johnson,
Assistant Director, HEI
Chris
Doll, Analyst, HEI
Date: April 26, 2001
Re: Opening of Windows for the EP and ES files
Cc: HEI Advisory Committee
Rich Petrick, Vice Chancellor
for Finance
Rob Sheehan, Associate Vice
Chancellor for Performance Reporting and Analysis
The window for four-year campuses to submit the Extended Baccalaureate Degree Programs (EP) and the Extended Baccalaureate Students (ES) files is now open and will close on June 1. These data are used in the determination of timely-degree completions that supports Success Challenge subsidy. As in the past, to aid campuses we will be propagating the EP information used last year into the current year and ask that campuses submit only changes to the EP. The specifications for this collection of the ES and EP can be found at http://regents.ohio.gov/hei/success/esfile.html and http://regents.ohio.gov/hei/success/epfile.html.
Please note that campus representatives to the Performance Report Subcommittee
have indicated that the time to degree statistics in the Performance Report
for associate degrees may be misstated because of associate degree programs
that may take longer than 2 years to complete are not captured in HEI.
In order to have these data for the next iteration of the
Performance Report fall 2001 they suggested that we allow these data
to be collected in the EP and ES files. As a result, we plan to modify
the EP and ES files shortly after the window closes June 1 for Success
Challenge. We will distribute an updated EP and ES data submission document
in the near future and provide campuses the opportunity to report information
on extended 2 year programs in late summer for the Performance Report.
If you have questions about either file, please contact Chris Doll at
cdoll@regents.state.oh.us
or
(614) 728-8858.
Thanks.
To: HEI Liaisons
From: Harold Horton, Director of HEI, Ohio Board of Regents
Chris Doll, HEI Analyst,
Ohio Board of Regents
Date: July 12, 2001
Re: Extended Students (ES) and Extended Programs (EP) Files
Cc: Degree Certificate (DC) Data Reporters
Rob Sheehan, Associate Vice Chancellor
for Performance Reporting and Analysis, Ohio Board of Regents
Jay Johnson, Assistant Director,
HEI, Ohio Board of Regents
We have opened the window for the Extended Programs (EP) and Extended
Students (ES) files so that campuses may submit information about associate
degree programs that have requirements extending the time to degree beyond
two years. During the discussions of the Performance Report Subcommittee
campus representatives noted that the time to degree for Associate Degree
programs may be misstated because of programs whose requirements extend
the time to degree beyond two years. They suggested that we expand the
data files used to collect information about extended baccalaureate programs
to include associate degree programs. You may view the file specifications
for the EP and ES files at http://regents.ohio.gov/hei/datasubdoc/enrollment/production/epfile.html
and
http://regents.ohio.gov/hei/datasubdoc/enrollment/production/esfile.html
(respectively). Please note that use of these files are only relevant for
campuses with associate degree programs or subprograms that are widely
and officially understood to take longer than two years for all students
enrolled in the program. Note as well that the data in the ES and EP files
should correspond to the Degree Certificate (DC) file submission from Autumn
2000.
If you have questions about the EP or ES files, please contact Chris Doll at cdoll@regents.state.oh.us or at (614) 728-8858.
M E M O R A N D U M
To: HEI Liaisons and ES and EP Reporters
From: Harold Horton, Director, HEI
Jay Johnson, Assistant Director, HEI
Chris Doll, Analyst, HEI
Date: May 10, 2002
Re: Opening of Windows for the EP and ES files
Cc: Rich Petrick, Vice Chancellor for Finance
Rob Sheehan, Associate Vice Chancellor for Performance Reporting and Analysis
The window for campuses to submit the Extended Degree Programs (EP) and the
Extended Students (ES) files is now open and will close on June 15. Recall that
these data are used in the determination of Success Challenge funding for
university main campuses as well as to support the Annual Performance Report. As
in the past, to aid campuses we will be propagating the EP information used last
year into the current year and ask that campuses submit only changes to the EP.
The specifications for the ES and EP can be found at http://regents.ohio.gov/hei/datasubdoc/enrollment/production/esfile.html
and
http://regents.ohio.gov/hei/datasubdoc/enrollment/production/epfile.html.
If you have questions about either file, please contact Chris Doll at cdoll@regents.state.oh.us
or (614) 728-8858.
Thanks.
To: ES Data Reporters and HEI Liaisons
From: Harold Horton, Director, HEI
Jay Johnson, Assistant Director, HEI
Owen Daniels, HEI Analyst
Date: August 1, 2003
Re: Addition of A5 Degree Level to Extended Baccalaureate Student (ES) File Submission
In light of the addition of “A5” and “A3” to the acceptable Level of Degree or Certificate Completed Codes within the Degree/Certificate (DC) file submission (http://regents.ohio.gov/hei/datasubdoc/enrollment/production/dcfile.html), HEI will now also accept “A5” or “A3” as acceptable values in the Extended Baccalaureate Student (ES) file submission. To review the changes to the web documentation, please visit http://regents.ohio.gov/hei/datasubdoc/enrollment/production/esfile.html and http://regents.ohio.gov/hei/enrollment/esedit.html.
If you have any questions, please contact Owen Daniels at 614-728-9553 or via e-mail at odaniels@regents.state.oh.us.
TO: HEI Liaisons, Extended Students (ES) data reporters, Extended Programs (EP) data reporters
FROM: Jay Johnson, Director of HEI Enrollment Area
Owen Daniels, HEI Analyst
DATE: June 9, 2006
SUBJECT: Extended Students and Extended Programs Reporting for Success Challenge
Every year, HEI collects data related to the Success Challenge initiative ( http://regents.ohio.gov/hei/success/successchallenge.html ). The Success Challenge initiative has two primary components:
To adequately identify students and programs meeting these components, HEI collects the Extended Students (ES) and Extended Programs (EP) file submissions. These files encompass programs or students that take more than or less than the typical four years to the completion of a baccalaureate degree ( http://regents.ohio.gov/hei/datasubdoc/enrollment/production/epfile.html or http://regents.ohio.gov/hei/datasubdoc/enrollment/production/esfile.html ). The EP file is submitted once in total and then updated annually as necessary, while the ES is submitted for students in sub-programs or program tracks clearly understood to be compressed or extended.
To see what information has been rolled over in the EP file from the previous year (2004), please visit https://qry.regents.state.oh.us/cgi/submission_download_cgi , select "EP" and "2005". 2005 is the current year being used in the Success Challenge calculation. Any updates should be submitted in the 2005 Enrollment Annual window.
Collection of these records concludes on June 15 th , 2006 . If you do not intend to submit an ES or EP file, please contact us via odaniels@regents.state.oh.us . For instance, Kent State and Bowling Green have both opted to submit all of their extended students in the ES file and they will not be sending HEI an EP file.
For further information regarding the ES and EP files or Success Challenge, please contact Owen Daniels at (614) 728-9553 or via e-mail at odaniels@regents.state.oh.us .
http://regents.ohio.gov/hei/datasubdoc/memos/esmemos.html
Last updated May 10, 2002