HEI Data Submissions

About Individual File Descriptions
Revised June 10, 1998

File Description presents the type of information to be collected in the file. 

Submission Schedule indicates how often a particular file is to be submitted. 

Capture Date is the point in time when the "snapshot" of institutional databases is to be taken. Relevant data effective as of that date are to be included in the HEI submission. 

Relationship to Other File Submissions describes which files need to be submitted before and after this file. 

Data Fields presents a table with descriptive information about the layout of input files and contains details about the way input file records are to be reported. 
 

 

Field Name	Field Attributes and Procedures	Data Format
Campus	Enter a campus code from Institution/Campus Codes.	Alphabetic  4 characters  Columns 1-4
Student Identifier	Enter the federally assigned Social Security Number (SSN) whenever possible.	Numeric  9 characters  Column 5-13
Low Credit Value	Enter the lowest credit hour assigned to the course, expressed in tenths.	Numeric  3 characters  Columns 14-16

 

Field Attributes and Procedures presents the range of possible entries for the field and (when applicable) refers the data reporter to the proper verification table. 

Data Format describes whether the field is alphabetic, alphanumeric, or numeric; it specifies the number of characters in the field; and, it indicates the columns of the input file in which the data are reported. 

Additional Explanations provides further clarification of the reporting requirements associated with the file. In some file descriptions this section is omitted. 

Definitions and Descriptions of Data Elements provides additional definitions and descriptive examples. In some file descriptions this section is omitted.