HEI Data Submissions

How Data Are Loaded onto the Database
Revised September 29, 1998

2.  When the file contains zero errors, the data reporter uses the Request Load button on the Data Input Site to indicate that in his or her judgment the file is complete and accurate and should actually be loaded to the database. The data reporter bases this judgment on his or her review of the primary and summary edits. 

3. The system notifies an Regents data administrator that the load request has been received. 

4.  The Regents data administrator reviews the primary and summary edits to confirm that the data are complete and accurate. 

5.  If the Regents data administrator is not certain that the file is complete and accurate, he or she contacts the data reporter to discuss the data. 

6.  If the Regents data administrator agrees that the file should be loaded to the database, he or she issues a system command for the file to be loaded overnight that night. (Load requests submitted after 4:00 p.m. Monday through Friday, except state holidays, will be reviewed the following weekday for loading the following weeknight.) 

7.  The system sends an e-mail message to the data reporter confirming that the file was successfully loaded. 

8.  The HEI File Dependency and Submission Status page is updated to show that the file has been loaded.