 |
OHIO
BOARD
OF REGENTS
|
HEI Financial Data Submissions
Changes in Current Allocated Funds Balances (AF) File
Revised September 28, 2004
File Description
The Changes in Current Allocated Funds Balances (AF) file describes the
portions of current funds allocated for certain purposes as designated
by an institution's governing board.
Submission Schedule
The window for this file is October 1 - February 3.
Capture Date
The capture
date for the Changes in Current Allocated Funds Balances (AF) file
is the last day of the fiscal year, June 30.
Relationship to Other File Submissions
The Funds Assets and Liabilities (AL), Changes
in Current Funds (CF), and Changes
in Funds Balances (CB) files must be edited with zero errors and loaded
onto the database before the submission of the Changes in Current Allocated
Funds Balances (AF) file. The amounts reported in the Changes in Current
Allocated Funds Balances (AF) file must also be included in the Funds Assets
and Liabilities (AL), Changes in Current Funds (CF), and Changes in Funds
Balances (CB) files.
Data Fields
| Field Name |
Field Attributes and Procedures |
Data Format |
| Fund |
Enter the appropriate fund from Allocated Funds. |
Alphabetic
2 characters
Columns 1-2 |
| Beginning Allocated Fund Balance |
Enter the beginning allocated fund balance for
the fund described in the record as of the beginning of the fiscal year. |
Numeric
10 characters
Columns 3-12 |
| Reserve Type |
Enter a description for the reserve placed upon
the fund. |
Alphanumeric
50 characters
Columns 13-62 |
| Reserve Amount |
Enter the amount of the reserve. |
Numeric
10 characters
Columns 63-72 |
| Delete
Switch |
Enter Y if the Changes in Allocated Fund Balances (AF)
file is to be deleted from the database. Otherwise, enter N. |
Alphabetic
1 character
Column 73 |
Additional Explanations
Numeric data must be formatted as specified in the Data
Formatting Conventions document. If an expenditure category does
not pertain to the campus described in the record, fill the entire
field with zeros.
All amounts should be reported in whole dollars.
Definitions and Descriptions of Data Fields
Fund: Choose the appropriate code for the fund
described from the list below:
Education and General (EG): Includes funds expended for Instruction
and Department Research, Academic Support, Institutional Support, Plant
Operation and Maintenance, Student Services, Separately Budgeted Research,
Public Service, and Scholarships and Fellowships.
Auxiliary Enterprises (AE): Includes funds that provide services
to students and/or staff which are intended to be self-supporting, such
as residence halls, faculty housing, dining halls and cafeterias, student
unions, bookstores, intercollegiate athletics, airports, etc. or have been
designated by the Ohio Board of Regents as an auxiliary.
Hospitals (HP): Includes any institutionally supported hospitals.
Note that only Ohio State University and Medical College of Ohio at Toledo
have such facilities.
Beginning Allocated Fund Balance: This value should reflect the
allocated fund balance as of July 1 of the fiscal year described. The beginning
allocated fund balance should be equal to the previous fiscal year's ending
allocated fund balance.
Reserve Type: Provide a description of the reserve placed on
the fund balance.
Reserve Amount: Total should be equal to the amount of the fund
set aside for the specific purpose above.
Return
to Financial Files
http://regents.ohio.gov/hei/datasubdoc/financial/practice/affile.html
Last updated September 28, 2004