OHIOBOARD OFREGENTS

SGS/HEI Data Submissions

Ohio College Opportunity Grant Certification and Adjustment (OG) File

File Description

The Ohio College Opportunity Grant Certification and Adjustment File contains a record for each student who is to receive the grant. The record identifies the student and the details of the Ohio College Opportunity Grant.

Submission Schedule

Files may be submitted as often as necessary, although we recommend submitting no more than once per academic term.

Capture Date

The capture date for the Ohio College Opportunity Grant is no sooner than the 15^th day of the term.

Relationship to Other File Submissions

This file is independent of all other files. However, an application record from the student must be on file in order for a corresponding Opportunity Grant record to be accepted.

Data Fields (in all records except the file header record)

 

Field Names	Field Attributes and Procedures	Data Format
Student Identifier	Enter the federally assigned Social Security Number (SSN) whenever possible. If the SSN is unavailable, enter another identifier that uniquely relates to this student. For a given student, the same identifier must be used in all student-related files.	Alphanumeric  9 characters  Columns 1-9
Student Rank	Enter a code from Rank Codes which best describes the student's academic rank during the term indicated in the header record.	Alphabetic 2 characters Columns 10-11
Enrollment Status	Enter a code from Enrollment Codes which best describes the student's enrollment status during the term indicated in the header record.	Alphabetic 2 characters Columns 12-13
Term Award Amount	Enter the amount of the initial grant you are requesting (dollars and cents), or the amount of the increase or decrease for this transaction for the student for the term indicated in the header record.	Numeric  6 characters Columns 14-19
Award Type	Enter "F" if this is an initial request, "I" if this is an Increase to a previously requested amount or enter a "R" if this is a Reduction to a previously requested amount.	Alphabetic 1 character Column 20 Uppercase

Additional Explanations

Term Award Amount: Enter the exact amount of the award or adjustment, but do not include decimals. For example, a term award amount of $125.50 must be reported as 012550.

File Header Record

The first record of each file is a header record formatted as described in http://regents.ohio.gov/hei/datasubdoc/general/fileheader.html

The File Identifier to be used for this file is OG.

 Return to SGS/HEI Files

http://regents.ohio.gov/hei/datasubdoc/finaid/ogfile.html
Last updated August 27, 2009