OHIO BOARD OF REGENTS

SGS/HEI Data Submissions

Instructional Grant Refund/Nonpay (IR) File
Revised December 11, 2000

File Description

The Instructional Grant Refund/Nonpay (IR) file contains a record for each student for whom the school is requesting an adjustment to the amount of a previous Instruction Grant payment. The record identifies the student and the details of the Instructional Grant Refund/Nonpay .

Submission Schedule

Files may be submitted no more than once per academic term.

Capture Date

The capture date for the Instructional Grant Refund/Nonpay (IR) file is no sooner than the 15^th day of the term that is subsequent to the reporting term.

Relationship to Other File Submissions

The file is independent of all other files. However, the data in this file represent transactions for records that must have been submitted in a previous Instructional Grant (IG) certification file.

Data Fields (in all records except the file header record)

Field Names	Field Attributes and Procedures	Data Format
Student Identifier	Enter the federally assigned Social Security Number (SSN) whenever possible. If the SSN is unavailable, enter another identifier that uniquely relates to this student. For a given student, the same identifier must be used in all student related files.	Alphanumeric 9 characters Columns 1-9
OIG Institution Code	Enter the 3-digit code for your institution	Numeric 3 characters Column 10-12
Refund Amount	Amount to be refunded to Regents for the student for the term identified in the header record	Alphanumeric 6 characters Column 13-18
Non-pay Amount	Amount by which Regents is to reduce certification for the term identified in the header record	Alphanumeric 6 characters Column 19-24
Filler	Spaces	Spaces Columns 25-79
Record ID	'6' Version number assigned by SGS	Column 80

Additional Explanations

The Refund and Non-pay Amounts are signed integers. For details, refer to documentation at http://regents.ohio.gov/sgs/Signed_Fields.pdf

File Header Record

The first record of each file is a header record formatted as described in http://regents.ohio.gov/hei/datasubdoc/general/fileheader.html

The File Identifier to be used for this file is IR.

Return to SGS/HEI Files

http://regents.ohio.gov/hei/datasubdoc/finaid/irfile.html
Last updated December 11, 2000