OHIO BOARD OF REGENTS 

SGS/HEI Data Submissions

Instructional Grant Certification (IG) File
Revised June 20, 2000

File Description

The Instructional Grant Certification (IG) file contains a record for each student who is to receive the grant. The record identifies the student and the details of the Instructional Grant.

Submission Schedule

Files may be submitted as often as necessary, although we recommend submitting no more than once per academic term.

Capture Date

The capture date for the Instructional Grant (IG) file is no sooner than the 15th day of the term.

Relationship to Other File Submissions

The file is independent of all other files.
 
 

Data Fields (in all records except the file header record)

 

Field Names

Field Attributes and Procedures

Data Format

Student Identifier

Enter the federally assigned Social Security Number (SSN) whenever possible. If the SSN is unavailable, enter another identifier that uniquely relates to this student. For a given student, the same identifier must be used in all student-related files.

Alphanumeric 
9 characters 
Columns 1-9 

Filler

Enter spaces.

Spaces
7 characters
Columns 10-16 

Student Rank

 

Enter a code from Rank Codes which best describes the student's academic rank during the academic year for which the school is requesting grant payment.

Numeric 
1 character 1,2,3 or 4 Column 17

OIG Institution Code

Enter the 3-digit code for your institution.

Numeric 
3 characters Column 18-20

Summer Term Award

Enter the amount of the grant the student is eligible to receive in the Summer Semester/Quarter.

Numeric 
4 characters Columns 21-24

First Term Award

Enter the amount of the grant the student is eligible to receive in the Autumn Semester/Quarter.

Numeric
4 characters Columns 25-28

Second Term Award

Enter the amount of the grant the student is eligible to receive in the Spring Semester/Winter Quarter.

Numeric
4 characters Columns 29-32

Third Term Award

Enter the amount of the grant the student is eligible to receive in the Spring Quarter.

Numeric
4 characters Columns 33-36

Total Award

Enter the aggregate amount of the grant the student is eligible to receive for the academic year.

Numeric 
4 characters Columns 37-40

Filler

Enter spaces.

Spaces 
39 characters
Columns 41-79

Award Record ID

Enter the '4' Version number assigned by SGS.

Numeric
1 characters
Column 80 

Additional Explanations

File Header Record

The first record of each file is a header record formatted as described in http://regents.ohio.gov/hei/datasubdoc/general/fileheader.html Notice that for the IG file the Term field in the header record should always be coded as 'NA'.

The File Identifier to be used for this file is IG.

 Return to SGS/HEI Files

http://regents.ohio.gov/hei/datasubdoc/finaid/archive/igfile06202000.html
Last updated June 20, 2000