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OHIO BOARD OF REGENTS
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HEI Faculty-Staff Data Submissions

Course Sections Taught (ST) File
Revised August 31, 1998

File Description

The Course Sections Taught (ST) file contains at least one record for each course section delivered. There will be more than one record when a course section has more than one instructor. Include any instructor who has direct responsibility for the delivery of a course section, including graduate teaching assistants, instructors of record, course coordinators, and lab assistants whose responsibility is defined in terms of the course section rather than the lab facility. Do not include paper graders.

In the Course Sections Taught (ST) file, use the following medical funding units for course sections that are offered to professional or non-professional medical students: MEDICINE, DENTISTRY, OSTEOPATHY, VETERINARY MEDICINE, and CLINICAL PSYCHOLOGY.

Submission Schedule

Once per term, including summer.

Capture Date

The capture date for the Course Sections Taught (ST) file is the 30th day after the last day of the term.

Relationship to Other File Submissions

The Course Sections Taught (ST) file must be submitted after the Course Enrollment (CN) file (Enrollment Data Area) has been edited with zero errors and loaded onto the database. A record must exist for each course section contained in the Course Enrollment (CN) file for the reporting term. In order to verify that all faculty reported in the Course Sections Taught (ST) file for the year also have a record in the Faculty and Instructional Non-faculty Demographics (FD) file, the Course Sections Taught (ST) file for spring term must be loaded onto the HEI database before edits are performed on the Faculty and Instructional Non-faculty Demographics (FD) file. See the File Submission Dependencies page for a model of the file relationships.

Data Fields

Field Name Field Attributes and Procedures Data Format
Campus Enter a campus code from Institution/Campus Codes. Alphabetic 
4 characters 
Columns 1-4
Faculty Identifier Enter the federally assigned Social Security Number (SSN) or institution-assigned identifier. Alphanumeric 
9 characters 
Columns 5-13
Institution Assigned Identifier Switch Enter Y if the identifier is assigned by the institution and is not a federally assigned SSN. 

Enter Y if the identifier is a Faculty Generic Identifier. 

Enter N if the identifier is an SSN assigned by the federal government.

Alphabetic 
1 character 
Column 14
Course Identifier Enter the permanent identifier assigned by the institution which distinguishes this course from all others offered by the institution. Alphanumeric 
12 characters 
Columns 15-26
Section Identifier Enter the identifier assigned by the institution which, in a given term, distinguishes among one or more sections, classes, or offerings of the same course. Alphanumeric 
6 characters 
Columns 27-32
Funding Unit Enter the institution-determined identifier for the funding unit offering the course section. 

Use Medical Funding Units for course sections that are offered to professional or non-professional medical students

Alphanumeric 
30 characters Columns 33-62
Course Section Type Enter one or more Course Section Type codes from Course Section Type Codes. Alphabetic 
2 characters 
Columns 63-84 
Left justified 
Multiple entries accepted
Technology in Instructional Delivery Enter one or more Technology in Instructional Delivery codes from Technology in Instructional Delivery Codes. Alphabetic 
2 characters 
Columns 85-98 
Left justified 
Multiple entries accepted
Delete Switch Enter Y if the record is to be deleted from the database. Otherwise, enter N. Alphabetic 
1 character 
Column 99

Definitions and Descriptions of Data Fields

Campus: This four-character Regents-assigned abbreviation uniquely identifies the campus (or branch) within an institution.

Faculty Identifier: This nine-digit alphanumeric field must contain the faculty member's Social Security Number (SSN), an institution-assigned identifier, or one of the following Faculty Generic Identifiers for the circumstance described in each category. If the individual can be identified with an SSN or an institution-assigned identifier, use the specific identifier. Only if a specific identifier is unobtainable should a Faculty Generic Identifier be used.

Institution Assigned Identifier Switch: Enter Y if the identifier is assigned by the institution, and is not a federally assigned SSN. Enter Y if the Faculty Identifier is a Faculty Generic Identifier. Enter N if the identifier is an SSN assigned by the federal government.

Course Identifier: An institution-assigned alphanumeric field up to 12 characters. All course identifiers must have a corresponding entry in the Course Enrollment (CN) file for the same term.

Section Identifier: An institution-assigned numeric field up to six characters. All section identifiers must have a corresponding entry in the Course Enrollment (CN) file for the same term.

Funding Unit: This is an institution-assigned designation for the fiscal unit that offers the course section. For each funding unit entered in the Course Sections Taught (ST) file, there must be a corresponding funding unit indicated in the Funding Unit Expenditure (FX) file (Financial Data Area). Enter NA (not applicable) when there is no funding unit for a course section. NA may be used as the funding unit for course sections (such as multidisciplinary or honors classes) when there is no real academic department that is the home of the course section.

Course Section Type: Multiple descriptors may be used.

Lecture (LE): A lecture is formalized instruction, conducted on or off campus, in which the teacher presents an educational experience to students applying any combination of instructional methods such as lecture, directed discussion, demonstration, or the presentation of audio-visual materials or techniques.

Discussion (DI): Used most often in conjunction with a lab to describe an instructional format in which the observations made in the lab are further discussed. This may be a formal class in which discussion, rather than lecture, is the pedagogical structure.

Seminar (SE): A seminar is an educational experience which is less formal than a classroom/lecture/discussion class, in which a relatively small number of students engage in discussions which are directed by a faculty member in the development and/or review of concepts which have been or are to be applied to practical situations.

Recitation (RE): Use this category to describe small breakout groups which meet in conjunction with a lecture to review exams, discuss issues, address questions, and extend the instruction that occurs in the larger lecture.

Lab (LB): A laboratory is an educational activity in which students conduct experiments, perfect skills, or practice procedures under the direction of a faculty member.

Clinical (CL): A clinical laboratory applies only to health technology programs. A clinical is a laboratory section which meets at a health-related agency facility in lieu of on-campus laboratory facilities. Clinical laboratory sessions provide a realistic environment for student learning. During a clinical laboratory session, a regular faculty member directly supervises the class. The instructor assigned to teach clinical laboratory sessions will be a full- or part-time faculty member.

Practicum (PR): A practicum is an on- or off-campus work experience which is integrated with academic instruction in which the student applies concurrently learned concepts to practical situations within an occupational field. To assure proper coordination of the experience, the practicum is coordinated by a faculty member who visits the student at least once every two weeks, provides the final grade, and teaches at least one course on the campus.

Field Experience (FE): Field experience is planned, paid work activity which relates to an individual student's occupational objectives, such as geology or archaeology, and which is taken in lieu of elective or required courses in his or her program with the permission of a faculty advisor. The experience is coordinated by a faculty member of the college who assists the student in planning the experience, visits the site of the experience for a conference with the student and his or her supervisor at least once during the quarter or semester, and assigns the course grade to the student after the appropriate consultation with the employer or supervisor.

Studio (ST): Studio is used to describe music, performance art, and theater courses.

Individual Studies (IS): Use this category to describe course sections in which a faculty member works with a student or small group of students. Individual Studies may be associated with coursework or with Master's and Doctoral level requirements.

Tutorial (TU): Use this category if individuals or groups of individuals are tutored by a faculty member or qualified individual.

Self-paced (SP): Use this category if individuals in a course may progress at their own pace. Include independent learning.

Other (OT): Use this category to indicate types of course sections that are not described by the above categories.

Technology in Instructional Delivery: More than one of the following categories may be used in reporting the faculty member's relationship to the course section. The reported categories should represent ways in which the curricular content is presented by faculty or incorporated in the learning experience offered by the course section. Interactive TV (IT): The use of live TV for transmitting course content to other locations outside the classroom and for facilitating discussion among participants at remote sites.

Cablecast (CC): A cable television broadcast available at the scheduled meeting time of the class, enabling participation in discussions via telephone from home and other locations outside the classroom. Instructors are frequently available by telephone or in person for consultation.

Video (VI): The use of pre-recorded and real-time ("live") video as part of the course section's instructional delivery. This category may also be used to report live and pre-recorded audio.

E-mail (EM): The use of e-mail in communicating curricular content or providing written exchanges among students and faculty members associated with the course section.

World Wide Web (WE): The use of the Web to present course-related materials and links to supplementary sites.

Computer Lab (CL): Use this category for computer-based instruction and the assignment of computer lab time for the preparation of course papers, projects, and other submission requirements.

Other Technology (OT): Use this category to indicate other technologies, such as overhead projectors, chalkboards, slide projectors, maps and charts, etc., that may not be considered emerging technologies. You may also include in this category the "hands on" type of learning experiences, such as the setting up and testing of programmable machines.

None of the Above (NO): Use this category to report emerging technologies that are not described in the aforementioned categories. Because multiple codes may be used in the Technology in Instructional Delivery field, this category may be used in combination with the other technology codes, except UK. For example, EM, WE, and NO can be used to describe the various technologies for a course section.

Unknown (UK): Use this category only if the technology used in the course section is not known at the time of reporting.

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Return to Faculty-Staff Files   or  Return to Enrollment Files

http://regents.ohio.gov/hei/datasubdoc/faculty/production/stfile.html
Last updated October 31, 2002