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Fall term 1998 marked the beginning of production reporting in HEI. Therefore, a complete Area Inventory (AI) file for that year, and each subsequent year, must be submitted.
This file reflects the status of areas as of the 15th day of autumn term.
| Field Name | Field Attributes and Procedures | Data Format |
| Campus | Enter a code from Institution/Campus Codes. | Alphanumeric 4 characters Columns 1-4 |
| Structure Identifier | Enter the institution-assigned identifier. | Alphanumeric 20 characters Columns 5-24 |
| Addition Identifier | Enter the institution-assigned identifier, or NA (not applicable). | Alphanumeric 20 characters Columns 25-44 |
| Area Identifier | Enter the institution-assigned identifier. | Alphanumeric 20 characters Columns 45-64 |
| Net Square Footage | Enter the net square footage of the reported area. | Numeric 6 characters Columns 65-70 |
| Capacity | Enter the operating capacity of the room. | Numeric 4 characters Columns 71-74 |
| Function | Enter a code from Function Codes. | Numeric 2 characters Columns 75-76 |
| Subject | Enter a code from Subject Codes or NA (not applicable). | Alphanumeric
6 characters Columns 77-82 |
| Area Type | Enter a code from Area Type Codes. Explanation of Area Type Codes. | Numeric 3 characters Columns 83-85 |
| Network Connection | Enter a code from Network Connection Codes. | Alphanumeric 1 character Column 86 |
| Delete Switch | Enter Y if the record is to be deleted from the database. Otherwise, enter N. | Alphabetic 1 character Column 87 |
Structure Identifier: This institution-assigned code uniquely identifies the structure in which the area being reported is located. This code must correspond to a code entered in the Physical Structure Inventory (PS) file.
Addition Identifier: This institution-assigned code is assigned to areas that are located in building additions. This code must correspond to a code entered in the Physical Structure Inventory (PS) file. If the area is not located in an addition, enter NA (not applicable).
Area Identifier: This institution-assigned code uniquely identifies this area. The area should be located within a roofed structure. In most cases, an area will be a room enclosed with four walls, but an area may also be a hallway, lobby, etc.
Net Square Footage: This number represents the amount of functionally usable area. Enter square footage to the nearest foot.
Capacity: The capacity reflects the operating capacity of areas. Enter the maximum number of usable student stations. Only report capacity for areas reported with Area Type Codes 110 or 210. For all other Area Type Codes, enter 0000.
Function: This code describes the area's function.
00 - Nonassignable: Not associated with a specific activity, but necessary for the general operation of the building.Subject: The Subject Code best describes the subject which this area serves the majority of the time. Report only Subject Codes for areas that meet two conditions:10 - Instruction and Instructional Support: Any activity which is directly associated with the organization, administration, and presentation of programs of instruction. Included is all graduate student instruction of a non-research nature for which credit is given. Excluded is instruction which is classified as "continuing education" or "extension."
21 - General Research: Any activity for which the primary objective is discovery or application of knowledge. Included are research activities related to the training of graduate students and university-supported faculty research which is considered a part of "normal load."
22 - Separately Budgeted Research: Any research activity (as described in Function Code 21, General Research) which is funded from sources external to the university.
30 - Public Service: Any activity which is devoted to making available (to the general public) instruction, research, and development results. The form of such activity might range from activities of a cultural nature to those frequently described as "continuing education" or "extension." Offices, classrooms, and rooms devoted to publication and other communication media associated with the above activities are included. The use of space by non-university related "public" groups is not included (see Function Code 70).
40 - Library: All activities related to the institution's collection, use, and display of library materials. Activities included are those usually under a "Director of Libraries." Collections, while they may be decentralized, should be available for use by more than one department. Collections which are available for the use of one and only one department should be classified as Instruction and Instructional Support (Function Code 10). Exhibit and museum space meeting the above conditions is also classified as Library.
51 - General Administration: Usually denoted as activities for general planning, supervision, coordination, and evaluation of programs of instruction, research, and public service of the institution. These activities are commonly referred to as academic, fiscal, and personnel functions. Included is academic administration that cannot be associated with specific departments or programs of instruction. For example, include college-level administration, but exclude academic departmental administration.
52 - Student Services: Activities such as counseling, testing, job placement, organized student activities, and other areas not previously mentioned which are administered by offices commonly referred to as "Dean of Students." Excluded are student health services and recreational activities related to residence halls. These categories are generally classified as auxiliary service (Function Code 61).
53 - Plant Operation and Maintenance: Activities such as custodial services, maintenance and repair of buildings, campus security, and maintenance of grounds are included. Space for housing people and equipment associated with these activities, and space for housing college or university utilities are included.
54 - General Service: Activities not including administrative or instructional activities related to the general operation of the institution such as alumni offices, public information, college publications, data processing, shipping and receiving, and any other general services provided for the institution as a whole and not better classified in another category.
61 - General Auxiliary Services: Included are all activities not related to instruction, research, and public service functions which are of an income-producing nature. Activities primarily associated with residence and dining halls, student unions, bookstores, airports, intercollegiate athletics, and student health services are included in this functional category.
62 - Medical Center: Included are the activities of the medical and dental schools that are income producing. Generally, this is all space related to diagnosis, treatment, and patient care in the field of human medicine. Excluded is student health service which is classified as General Auxiliary Service.
63 - Veterinary Medicine Center: Included are activities of the veterinary medicine school that are income producing. Generally, this is all space related to diagnosis, treatment, and patient care in the field of veterinary medicine.
70 - Non-institutional Use: Functions related to public and/or private agencies not under supervision or control of the institution but which occupy institutional space.
81 - Inactive or Storage: An assignable space which is not in use or not assignable in the term of the inventory.
82 - Construction or Rehabilitation: An assignable space which is under construction (new building or addition) or rehabilitation in the term of the inventory.
1. The area is reported with Function Code 10 (Instruction and Instruction Support) or Function Code 21 (General Research).
2. The area is reported with an Area Type Code that is not in the 100 (Classroom) series.
For example, an area that is reported with Function Code 21 and Area Type Code 210 would be reported with a Subject Code. An area reported with Function Code 10 and Area Type Code 110 would not be reported with a Subject Code.
If an area does not meet the two conditions above, report NA (not applicable).
Area Type Codes and Descriptions: The Area Type Code provides the physical description of this area, regardless of functional use.
Network Connection: The Network Connection Code describes the capability of connecting to a campus wide area network from within this area. Y or N must be entered for areas reported with Area Type Codes 110 or 210; U is an invalid code for Area Type Codes 110 or 210. For all other Area Type Codes, all three codes are valid.
Y - Yes: The area has a network connection.
N - No: The area does not have a network connection.
U - Unreported: The area may or may not have a network connection; it is unreported.
http://regents.ohio.gov/hei/datasubdoc/facilities/production/aifile.html
Last updated
November 10, 1999
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