OHIO BOARD OF REGENTS

HEI Facilities Data Submissions

Course Section Schedule (CS) File
Revised September 9, 1997

File Description

The Course Section Schedule (CS) file contains a record for all courses offered for degree credit in a space identified in the Area Inventory (AI) file. Submit multiple records for course sections that meet more than once in a day or occupy more than one area. All fields reported in this file except for the Day Irregular Hours and Night Irregular Hours fields reflect activity as of the 15th day of the fall term. Day Irregular Hours and Night Irregular Hours fields reflect activity for the entire fall term.

Submission Schedule

The Course Section Schedule (CS) file is submitted once per year.

Capture Date

The capture date is the 30th day after the last day of the fall term.

Relationship to Other File Submissions

The Course Section Schedule (CS) file must be submitted after the Physical Structure Inventory (PS) file, the Area Inventory (AI) file, and the Course Enrollment (CN) file have been edited with zero errors and loaded to the database. Every structure identified in the Course Section Schedule (CS) file must have a corresponding record in the Physical Structure Inventory (PS) file. Every area identified in the Course Section Schedule (CS) file for course sections that meet at the same time every week must have a corresponding record in the Area Inventory (AI) file. Every course section identified in the Course Section Schedule (CS) file must have a corresponding entry in the Course Enrollment (CN) file.

Data Fields

Fields	Field Attributes and Procedures	Data Format
Campus	Enter a code from Institution/Campus Codes.	Alphabetic 4 characters Columns 1-4
Structure Identifier	Enter the institution-assigned structure identifier.	Alphanumeric 20 characters Columns 5-24
Addition Identifier	Enter the institution-assigned addition identifier.	Alphanumeric 20 characters Columns 25-44
Area Identifier	Enter the institution-assigned area identifier.	Alphanumeric 20 characters Columns 45-64
Course Identifier	Enter the institution-assigned course identifier.	Alphanumeric 12 characters Columns 65-76
Course Section Identifier	Enter the institution-assigned section identifier.	Alphanumeric 6 characters Columns 77-82
Sunday Begin Time	Enter the Sunday begin time in military format.	Numeric 4 characters Columns 83-86
Sunday End Time	Enter the Sunday end time in military format.	Numeric 4 characters Columns 87-90
Monday Begin Time	Enter the Monday begin time in military format.	Numeric 4 characters Columns 91-94
Monday End Time	Enter the Monday end time in military format.	Numeric 4 characters Columns 95-98
Tuesday Begin Time	Enter the Tuesday begin time in military format.	Numeric 4 characters Columns 99-102
Tuesday End Time	Enter the Tuesday end time in military format.	Numeric 4 characters Columns 103-106
Wednesday Begin Time	Enter the Wednesday begin time in military format.	Numeric 4 characters Columns 107-110
Wednesday End Time	Enter the Wednesday end time in military format.	Numeric 4 characters Columns 111-114
Thursday Begin Time	Enter the Thursday begin time in military format.	Numeric 4 characters Columns 115-118
Thursday End Time	Enter the Thursday end time in military format.	Numeric 4 characters Columns 119-122
Friday Begin Time	Enter the Friday begin time in military format.	Numeric 4 characters Columns 123-126
Friday End Time	Enter the Friday end time in military format.	Numeric 4 characters Columns 127-130
Saturday Begin Time	Enter the Saturday begin time in military format.	Numeric 4 characters Columns 131-134
Saturday End Time	Enter the Saturday end time in military format.	Numeric 4 characters Columns 135-138
Daytime Irregular Weekday Hours	Enter the total number of daytime hours during the entire term that the section meets in this location.	Numeric 3 characters Columns 139-141
Nighttime Irregular Weekday Hours	Enter the total number of nighttime hours during the entire term that the section meets in this location.	Numeric 3 characters Columns 142-144
Delete Switch	Enter Y if the course section schedule record is to be deleted from the database. Otherwise, enter N.	Numeric 1 character Column 145

Definitions and Descriptions of Data Fields

Campus: This four-character Regents-assigned abbreviation uniquely identifies the campus (or branch) within an institution.

Structure Identifier: This institution-assigned identifier uniquely identifies the structure in which the area being reported is located. This identifier must correspond to a code entered in the Physical Structure Inventory.

Addition Identifier: This institution-assigned identifier is assigned to areas that are located in building additions. This identifier must correspond to a code entered in the Physical Structure Inventory.

Area Identifier: This institution-assigned identifier uniquely identifies this area. This identifier must correspond to a code entered in the Area Inventory.

Course Identifier: This institution-assigned identifier distinguishes the course from all others offered by the institution. This identifier must correspond to a course record in the institution's Course Inventory (CI) file.

Course Section Identifier: This institution-assigned identifier, in a given term, distinguishes among two or more sections, classes, or offerings of the same course. This identifier must correspond to a course record in the institution's Course Enrollment (CN) file.

Sunday Begin Time: This field should be reported if the course section has a Sunday meeting time and meets at the same time every week. Hour and minutes of the beginning of the reported course section should be entered in military format. Leave blank if not applicable.

Sunday End Time: This field should be reported if the course section has a Sunday meeting time and meets at the same time every week. Hour and minutes of the ending of the reported course section should be entered in military format. Leave blank if not applicable.

Monday Begin Time: This field should be reported if the course section has a Monday meeting time and meets at the same time every week. Hour and minutes of the beginning of the reported course section should be entered in military format. Leave blank if not applicable.

Monday End Time: This field should be reported if the course section has a Monday meeting time and meets at the same time every week. Hour and minutes of the ending of the reported course section should be entered in military format. Leave blank if not applicable.

Tuesday Begin Time: This field should be reported if the course section has a Tuesday meeting time and meets at the same time every week. Hour and minutes of the beginning of the reported course section should be entered in military format. Leave blank if not applicable.

Tuesday End Time: This field should be reported if the course section has a Tuesday meeting time and meets at the same time every week. Hour and minutes of the ending of the reported course section should be entered in military format. Leave blank if not applicable.

Wednesday Begin Time: This field should be reported if the course section has a Wednesday meeting time and meets at the same time every week. Hour and minutes of the beginning of the reported course section should be entered in military format. Leave blank if not applicable.

Wednesday End Time: This field should be reported if the course section has a Wednesday meeting time and meets at the same time every week. Hour and minutes of the ending of the reported course section should be entered in military format. Leave blank if not applicable.

Thursday Begin Time: This field should be reported if the course section has a Thursday meeting time and meets at the same time every week. Hour and minutes of the beginning of the reported course section should be entered in military format. Leave blank if not applicable.

Thursday End Time: This field should be reported if the course section has a Thursday meeting time and meets at the same time every week. Hour and minutes of the ending of the reported course section should be entered in military format. Leave blank if not applicable.

Friday Begin Time: This field should be reported if the course section has a Friday meeting time and meets at the same time every week. Hour and minutes of the beginning of the reported course section should be entered in military format. Leave blank if not applicable.

Friday End Time: This field should be reported if the course section has a Friday meeting time and meets at the same time every week. Hour and minutes of the ending of the reported course section should be entered in military format. Leave blank if not applicable.

Saturday Begin Time: This field should be reported if the course section has a Saturday meeting time and meets at the same time every week. Hour and minutes of the beginning of the reported course section should be entered in military format. Leave blank if not applicable.

Saturday End Time: This field should be reported if the course section has a Saturday meeting time and meets at the same time every week. Hour and minutes of the ending of the reported course section should be entered in military format. Leave blank if not applicable.

Daytime Irregular Weekday Hours: For sections that meet during daytime hours (between 7:00 a.m. and 4:45 p.m.) and do not meet at the same time every week throughout the term, enter the total number of hours during the entire term that the section meets in this location. The total number of hours should be computed by rounding each meeting time to the nearest half hour and then summing the total of those hours. The data in this field should be gathered from the reporting institution's schedule database. If the schedule database does not yield appropriate data, an estimation can be reported.

Nighttime Irregular Weekday Hours: For sections that meet during nighttime hours (between 4:46 p.m. and 11:15 p.m.) and do not meet at the same time every week throughout the term, enter the total number of hours during the entire term that the section meets in this location during night hours. The total number of hours should be computed by rounding each meeting time to the nearest half hour and then summing the total of those hours. The data in this field should be gathered from the reporting institution's schedule database. If the schedule database does not yield appropriate data, an estimation can be reported.

Note: Irregular classes that meet on weekends are not to be reported.

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http://regents.ohio.gov/hei/datasubdoc/facilities/archive/csfile09091997.html
Last updated September 9, 1997