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Submission Schedule
The TR file can be submitted anytime throughout the year.
| Field Names | Field Attributes and Procedures | Data Format |
| TRIO Code | Enter the TRIO code from the TRIO Institution verification table | Alphabetic
4 characters Columns 1 - 4 |
| Student Identifier | Enter the federally assigned Social Security Number (SSN) whenever possible. If the SSN is unavailable, enter another identifier which uniquely relates to this student. If the Student Identifier is not a SSN, it can be entered in the TR file, but the student's enrollments cannot be tracked. | Alphanumeric
9 characters Columns 5 - 13 |
| Institution Assigned Identifier Switch | Enter "Y" if the Student Identifier is not a federally assigned Social Security Number (SSN). If the Student Identifier is a federally assigned Social Security Number, enter "N". | Alphabetic
1 character Column 14 |
| High School Code | Enter the code of the high school from which the student graduated or will graduate from the IRN verification table. For GED certificate students, enter "111111." For home schooled students, enter "222222." If a code is not available for the desired high school, enter "333333." HEI would strongly recommend the use of viable IRN codes if they are available through the IRN verification table link. | Numeric
6 characters Columns 15-20 |
| Graduation Year | Enter the year this student graduated, or will graduate from high school. Educational Opportunity or Veterans Upward Bound Programs may enter "UNKN" for this field. All other programs must enter a valid graduation year. | Numeric
4 characters Columns 21-24 |
| First Generation |
If this student is a first generation college student, enter "Y". If this student is not a first generation college student, enter "N". |
Alphabetic 1 character Column 25 |
| Low Income |
Enter "Y" if this student is classified as a student coming from a low income background. Enter "N" if the student is not considered to be from a low income background. |
Alphabetic 1 character Column 26 |
| Delete Switch | Enter "Y" if the record is to be deleted from the database. Otherwise, enter "N". | Alphabetic
1 character Column 27 |
http://regents.ohio.gov/hei/datasubdoc/enrollment/production/trfile.html
Last updated June 7, 2004