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Submission Schedule
The TC file can be submitted anytime throughout the year.
| Field Names | Field Attributes and Procedures | Data Format |
| Consortium Code | Enter the consortium code from the consortium code verification table. | Alphabetic
4 characters Columns 1 - 4 |
| Student Identifier | Enter the federally assigned Social Security Number (SSN) whenever possible. If the SSN is unavailable, enter another identifier which uniquely relates to this student. If the Student Identifier is not a SSN, it can be entered in the TC file, but the student's enrollments cannot be tracked. | Alphanumeric
9 characters Columns 5 - 13 |
| Institution Assigned Identifier Switch | Enter "Y" if the Student Identifier is not a federally assigned Social Security Number (SSN). Otherwise enter "N". | Alphabetic
1 character Column 14 |
| Program Code | Enter the code of the program of study in which the student was enrolled from the Program Code verification table. | Numeric
6 characters Columns 15- 20 |
| Career Center Code | Enter the code of the Career Center or Tech Center from which the student enrolled in Tech Prep from the IRN verification table. If there is no Career Center or Tech Center associated with this student, or to report the association of a compact or collaborative, enter 000000. | Numeric
6 characters Columns 21 - 26 |
| High School Code | Enter the code of the high school from which the student graduated or will graduate from the from the IRN verification table. | Numeric
6 characters Columns 27 - 32 |
| Site of Delivery | Enter the code of the site of delivery from which the student received instruction from the IRN verification table. If the site of delivery was a hospital or business, enter 000000. If the site of delivery was a college or university in Ohio, enter a code from the IPEDS/Institution code verification table. | Numeric
6 characters Columns 33 - 38 |
| Graduation Year | Enter the year this student graduated, or will graduate from high school. | Numeric
4 characters Columns 39 - 42 |
| Delete Switch | Enter Y if the record is to be deleted from the database. Otherwise, enter N. | Alphabetic
1 character Column 43 |
http://regents.ohio.gov/hei/datasubdoc/enrollment/production/tcfile.html
Last updated
March 1, 2005