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OHIO BOARD OF REGENTS |
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OHIO BOARD OF REGENTS |
The High School of Graduation (HG) file submission identifies the high school of graduation for each first-time enrolled undergraduate student at an institution during the previous fiscal year. Students included in the file should meet the following criteria:
Admission area of “UND” for undergraduate as reported in the Student Entrance (SE) file.
Year and Term of first enrollment within the fiscal year to be reported as reflected in the Student Entrance (SE) file or in the Revised First Enrollment (RF) file.
First Time Enrollment in College Switch of “Y” for Yes as reported in the Student Entrance (SE) file. If a Revised First Enrollment (RF) record exists for a student within the fiscal year being reported, then the corresponding Student Entrance (SE) record does not have to have a First Time Enrollment in College switch of "Y" for the student to be included in the High School of Graduation (HG) file submission.
Rank of “FR” or “NU” as reported in the Student Enrollment (SN)
file for the fiscal year being reported.
PSEOP Specifications
Students that participated in the Post Secondary Enrollment Options Program (PSEOP) prior to matriculating to the institution during the previous fiscal year or were otherwise concurrently enrolled in high school and college prior to matriculating to the institution during the previous fiscal year should be included in the file submission.
Students that participated in the PSEOP program during the previous fiscal year but did not matriculate to the institution during the previous fiscal year, or were concurrently enrolled in both high school and college during the previous fiscal year but did not matriculate during the previous fiscal year should not be included in the file.
The High School of Graduation (HG) file for the previous fiscal year is submitted on or before October 31. A fiscal year begins summer and autumn, and continues to the following winter and spring.
Students identified in the High School of Graduation (HG) file must have appeared in the Student Entrance (SE) file submission, Student Enrollment (SN), and the Course Enrollment (CN) files during the previous fiscal year. Students who were concurrently enrolled in high school and college through PSEOP, or through another means, prior to Autumn 2000, and subsequently enrolled at the same institution should be reported in the Revised First Enrollment (RF) file to update their year and term of first enrollment to the first year and term that the student was enrolled at that institution after graduating from high school.
| Field Names |
Field Attributes and Procedures |
Data Format |
| Student Identifier |
Enter the federally assigned Social Security Number (SSN) whenever possible. If the SSN is unavailable, enter another identifier which uniquely relates to this student. For a given student, the same identifier must be used in all enrollment files. |
Alphanumeric 9 characters Columns 1-9 Left justify |
| ACT High School Code |
Enter the code assigned to the high school from which the student graduated by the American College Testing program. Enter "960000" for GED certificate and "969999" for home schooled students. If the high school code is not known enter "XXXXXX" |
Numeric 6 characters Columns 10-15 |
| Year of High School Graduation |
Enter the four digit year in which the student graduated from high school. If the year of graduation is not known enter UNKN. |
Numeric 4 characters Columns 16-19 |
| Enter Y if the record is to be deleted from the database. Otherwise, enter N. |
Alphabetic 1 character Column 20 |
View Edit and Load Specifications
http://regents.ohio.gov/hei/datasubdoc/enrollment/production/hgfile.html
Last updated October 6, 2003
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