OHIOBOARD OFREGENTS

Graduate and Professional Admissions (GP) File

Data Submissions
Revised August 30, 2000

File Description

The Graduate and Professional Admissions (GP) report contains a record for all students that applied, were admitted, or enrolled in a graduate or professional program between July 1 of the previous calendar year and June 30 of the current calendar year. Institutions need only supply data for those graduate programs that exist at their institution.

Submission Schedule

The Graduate and Professional Admissions (GP) report is an annual report submitted no later than October 31 of each year.

Data Fields

Field Name	Field Attributes and Procedures	Data Format
School or College	Enter one of the following: GRD Graduate School MED Medicine (M.D., D.O.) LAW Law VET Veterinary Medicine DEN Dentistry PSY Professional Psychology OPT Optometry	Alphabetic 3 characters Columns 1-3
Applications Received	Enter the number of applications received this year	Numeric 5 characters Columns 4-8
Applicants Approved for Admission	Enter the number of applicants approved for admission this year	Numeric 5 characters Columns 9-13
New Admits Enrolled	Enter the number of newly admitted students who enrolled this year	Numeric 5 characters Columns 14-18
Baccalaureate earned from this college or university	Enter the number of New Admits enrolled holding a Baccalaureate as the highest degree earned from this university	Numeric 5 characters Columns 19-23
Baccalaureate earned from another Ohio public college or university	Enter the number of New Admits enrolled holding a Baccalaureate as the highest degree earned from another Ohio public college or university	Numeric 5 characters Columns 24-28
Baccalaureate earned from an Ohio private college or university	Enter the number of New Admits enrolled holding a Baccalaureate as the highest degree from an Ohio private college or university	Numeric 5 characters Columns 29-33
Baccalaureate earned from a college or university outside of Ohio	Enter the number of New Admits enrolled holding a Baccalaureate as the highest degree from a college or university outside of Ohio	Numeric 5 characters Columns 34-38
Graduate degree earned from this university	Enter the number of New Admits enrolled holding a Master's or other graduate degree as the highest degree earned from this university	Numeric 5 characters Columns 39-43
Graduate degree earned from another Ohio public college or university	Enter the number of New Admits enrolled holding a Master's or other graduate degree as the highest degree earned from another Ohio public college or university	Numeric 5 characters Columns 44-48
Graduate degree earned from an Ohio private college or university	Enter the number of New Admits enrolled holding a Master's or other graduate degree as the highest degree from an Ohio private college or university	Numeric 5 characters Columns 49-53
Graduate degree earned from a college or university outside of Ohio	Enter the number of New Admits enrolled holding a Master's or other graduate degree as the highest degree from a college or university outside of Ohio	Numeric 5 characters Coumns 54-58
Delete Switch	Enter Y if record is to be deleted from the database. Otherwise, enter N.	Alphabetic 1 character Column 59

Additional Explanations

Institutions need only submit data for those Post Baccalaureate Schools or College that exist at their insitiutitions.

Definitions and Descriptions of Data Fields

Applications Received: Admission cases which progressed to the point of filing a completed application form, with fee paid if required.

Applicants Approved for Admission: Applicants actually offered admission to the institution.

New Admits Enrolled: Applicants approved for admission who actually enrolled.

New Admits Enrolled who held Baccalaureate as Highest Degree: Those New Admits Enrolled who held a baccalaureate as the highest degree at the time of admission. This does not include students granted conditional admission to graduate course registration in advance of earning a baccalaureate from the reporting university. Such students should appear only when full graduate status has been granted.

New Admits Enrolled who held Master's or other Graduate Degree as Highest Degree: Those New Admits Enrolled who held a Master's or other graduate degree as the highest degree at the time of admission. This does not include students who have earned one graduate degree from the reporting university and are pursuing another.

Return to Enrollment Files

http://regents.ohio.gov/hei/datasubdoc/enrollment/production/gpfile.html
Last updated August 30, 2000