OHIO BOARD OF REGENTS 

 

HEI Enrollment Data Submissions

Master's and Professional Student Tuition Awards (TA) File
Revised December 11, 2002

File Description

The Master's and Professional Student Tuition Awards (TA) file contains records for all tuition awards made to master's and professional students for Autumn term of the current and previous calendar year. A separate record is to be added to this file for each academic term of tuition award.

Submission Schedule

The Master's and Professional Student Tuition Awards (TA) file must be submitted once every other year for even numbered years, for the prior two Autumn terms. The 2004 file submission will include data from Autumn 2003 and Autumn 2004. The window for this file closes February 28.

Capture Date

The capture date for the Master's and Professional Student Tuition Awards file is the last day of Autumn term.

Relationship to Other File Submissions

A graduate (Admission Area field value of "GRD" or "PRO" or "NDG") Student Entrance (SE) record must be submitted and loaded for each student captured in the Master's Student's Tuition Awards (TA) file.

Data Fields

Field Names

Field Attributes and Procedures

Data Format

Campus

Enter a campus code from Institution/Campus Codes

Alphabetic 
4 characters 
Columns 1-4

Student Identifier

Enter the federally assigned Social Security Number (SSN) whenever possible. If the SSN is unavailable, enter another identifier which uniquely relates to this student. For a given student, the same identifier must be used in all enrollment files.

Alphanumeric 
9 characters 
Columns 5-13 
Left justify

Year of Award

Enter the calendar year of the term in which the tuition award was earned.

Numeric 
4 characters 
Columns 14-17

Term of Award

Enter the academic term in which the tuition award was earned:  Term Codes

Alphabetic 
2 characters 
Columns 18-19

Explanation or Category of Tuition Scholarship

Enter an explanation or category of tuition scholarships that helps your campus distinguish between category of scholarship and others. This field is optional and will be used only if campuses are able to make sufficient distinctions to make statewide analysis meaningful. 

Alphabetic 
255 characters 
Columns 20-274

Delete Switch

Enter Y if the record is to be deleted from the database. Otherwise, enter N.

Alphabetic 
1 character 
Column 275

Additional Explanations

Report all master's and professional students who receive tuition scholarships or remissions for the autumn term meeting all of the following conditions:

Tuition scholarships to university employees as part of employee benefits should not be reported.

Masters and professional level students are defined as students on university main and university regional campuses whose subsidy status is masters or professional students in the term being submitted. 
 

View Edit and Load Specifications

Return to Enrollment Files

http://regents.ohio.gov/hei/datasubdoc/enrollment/production/tafile.html
Last updated February 24, 2004