OHIO BOARD OF REGENTS

Resource Analysis Documents for
April 18, 1997 Meeting

Mapping Course Enrollments to Subsidy Model in HEI

In HEI we propose to use the Subject Code and Level of each course to map its enrollments to Subsidy Model for both RA and Subsidy. The Subject Code of a course reflects the subject matter of the course, not the funding source. Given decentralized governance of colleges and universities, they are organized differently to teach the same subjects. This is the reason for organizing our data by subject rather than funding source.

This new mapping will cause some course enrollments to map to a different Subsidy Model than they do in UIS. This change can be managed because we will know which Subject Codes and Level will map to which Subsidy Model ahead of time.

Moreover, some course enrollments have historically been treated as special cases in the mapping to Subsidy Model based on some documented reason and agreement. We propose to honor these agreements with a special table of courses which are exceptions to the mapping rule. The existing Course Inventory Peer Review Panel will be involved in evaluating these exceptions as part of its regular review of Subject Code assignments.

In order to determine the Subsidy Model that each combination of Subject Code and Level should initially map to in HEI Resource Analysis and Subsidy, we followed the process below:

1. We summarized the 1996 Course Inventory from the UIS by CIP Code and Course Subsidy Code (to measure number of courses) and we summarized the 1996 Academic Period Enrollments combined with the Course Inventory from the UIS by CIP Code and Course Subsidy Code (to measure student FTE).
2. For each combination of CIP Code and Level, we selected the Course Subsidy Code which corresponded to the maximum FTE. In the case of combinations which had no enrollments, but did have courses in the Course Inventory, we used the maximum number of courses.
3. There are a few individual combinations which may require special attention. For example, CIP Code 450101 (Social Studies General) and GS Level map to GS 2 because of maximum enrollments, however, this is clearly inconsistent with Rule 2, which has Social Studies at GS 1. The majority of these courses with CIP Code 450101 have the UIS Interdisciplinary Program Code. Similarly, the majority of GS Level Engineering (CIP Code 140101) map to GS 1, and Rule 2 indicates GS 3.

The resulting mapping will be distributed at the RA Consultation on April 18.

Consider how to manage the change in FTE by Subsidy Model that each campus will experience when we convert to HEI. We want to avoid precipitous change, not all change.

1. We could provide an early opportunity for institutions to determine which course enrollments map to a different Subsidy Model than they did in the UIS. We can do this by asking campuses to submit an additional version of the UIS Course Inventory (CI) for 1997. This special CI would differ from the regular CI for 1997 only in that the CIP Code for each course would be replaced with the Subject Code. That is, the special CI would have Subject Codes that reflect the content of the course, not the department that funds it. Then, in the fall of 1997, we can use this version of the CI in conjunction with the 1997 enrollments to report the number of Student FTE that move from one Subsidy Model to another for each campus, on a course by course basis.
2. Campuses can present documentation to justify non-standard mappings for particular courses. If Regents staff agree with the justification, the courses will be added to the HEI Subsidy Model Exceptions table.
3. We could perhaps temporarily reintroduce a Subsidy Code into the HEI Course Inventory which would provide data to inform the mapping of Subject Code and Level to Subsidy Model.

The HEI staff discourages using the third method.

Below is a list of some of the more significant examples of combinations of Subject Code and Level that map to a different Subsidy Model than in UIS:

1. There are over 100 courses statewide in the 1996 UIS Course Inventory with Subject Code 450101 (Social Studies General), and GS Level. Some have the Sociology Program Code, others have the Interdisciplinary Program Code. Rule 2 has Sociology in GS 1 and Interdisciplinary in GS 2. These course sections generated over 1,300 FTEs in Summer 1996 and Fall 1996 in the GS 2 Subsidy Model and over 400 FTEs in GS 1. In HEI they will either all be mapped to GS 1 or they will all be mapped to GS 2, some may have their Subject Code changed, perhaps to 309999 (Interdisciplinary), or they will be identified as exceptions to mapping of Subject Code and Level to Subsidy Model.
2. There are over 350 courses statewide in the 1996 Course Inventory with Subject Code 310501 (Health and Physical Education, General) and GS Level, all in the Physical Education Program. Over 50 of them, with 375 FTEs, have GS 2 Subsidy Code, but the majority have GS 3, as indicated by Rule 2. In HEI they should either have a different Subject Code or be classified as GS 3.
3. There are five computing courses in the Engineering Technology Program at one college, and they have an Engineering CIP Code and GS 1 Course Subsidy Code. They make the majority of Level 1 Engineering map to GS 1, when according to Rule 2 it should map to GS 3.

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Last updated August 19, 1997